R2017-96 Professional Services Agreement Crawford, Murphy & Tilly, Inc. to Perform Land Acquisition Services for Brush College Road Improvement Project CP 2009-33

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Item Coversheet Page 1 of 2 in Public Works DATE: 7/28/2017 MEMO: 2017-48 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,P.E.,Public Works Director SUBJECT: Resolutions Authorizing a Professional Services Agreement with Crawford,Murphy,&Tilly,Inc.and a Local Agency Agreement with the Illinois Department of Transportation for Land Acquisition for the Brush College Road Improvement Project,City Project 2009-33 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following items: 1. Resolution authorizing a professional services agreement between the City of Decatur and Crawford,Murphy&Tilly,Inc. (CMT)to perform land acquisition services for the Brush College Road Improvement Project for a fee not to exceed $168,375. 2. Resolution authorizing a Local Agency Agreement for State Participation with the State of Illinois for the use of Illinois Jobs Now! Funds for land acquisition for the Brush College Road Improvement Project utilizing the remainder of the City's Illinois Jobs Now!grant which is$2,006,014. The agreement amount includes the payment of 100%of the land acquisition services agreement with CMT for$168,375 and the remainder will be allocated toward property purchases. BACKGROUND: In April 2016,the City made a TIGER VII Grant Application for$20 million in Federal funds to design and build the Brush College Road/Faries Parkway Grade Separation and Improvement Project. Later in July 2016,the City learned it was not selected for a grant. In order to prepare for the next anticipated round of TIGER grants,the City asked for a debriefing from the US Department of Transportation(USDOT)to learn of short-comings in the City's grant application. Staff was advised that the most significant short-coming was that the City is not far enough along on the project to compete well against other applicants. The USDOT officials advised the City to take steps to move the project along towards implementation including the acquisition of needed rights-of-way. The City still has access to slightly more than$2.0 million in Illinois Job Now!Grant funds through the State of Illinois. City staff has confirmed through Illinois Department of Transportation grant administrators that the funds can be re- allocated for the purchase of rights-of-way. Land Acquisition Services Agreement Land acquisition using State or Federal funds or for projects that may be State or Federally funded,must adhere to strict processes under Federal law to assure fair value is received by both the City and property owner. The land acquisition agreement includes the following services: 1. Collect property data,including title reports and title insurance. 2. Perform any required land surveys and prepare right of way documents. 3. Complete cost appraisals for each property proposed for purchase. 4. Complete a review appraisal for each appraisal prepared. A review appraisal is performed by a separate appraiser to assure that a correct and fair appraisal was completed. 5. Perform property acquisition negotiations. 6. Provide relocation assistance to the property owner as needed. The proposed fee is$168,375,which will be paid through an Illinois Jobs Now!grant administered by the Illinois Department of Transportation. https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1219 8/7/2017