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PUBLIC WORKS MEMORANDUM <br /> NO. 2018-01 <br /> DATE: January 22,2018 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Matthew C. Newell, P.E.,Interim Public Works Director <br /> Deborah M. Perry,Purchasing Supervisor <br /> SUBJECT: Annual Material Purchases for the Public Works Department <br /> SUMMARY RECOMMENDATION: <br /> It is recommended by staff that the City Council approve,that the Mayor be authorized to sign, and <br /> the City Clerk attest to the following resolutions awarding annual Purchase Orders to purchase <br /> construction materials for City maintenance work: <br /> 1. Resolution approving an annual purchase order for$63,825 with Dunn Company, as the lowest <br /> qualified bidder to provide asphalt for Fiscal Year 2018. <br /> 2. Resolution approving an annual purchase order for$30,609.50 with Beelman Logistics, LLC, as <br /> the lowest qualified bidder to provide crushed stone aggregate for Fiscal Year 2018. <br /> 3. Resolution approving an annual purchase order for$24,980.26 with Metal Culverts, Inc., as the <br /> lowest qualified bidder to provide corrugated steel pipe for Fiscal Year 2018. <br /> 4. Resolution approving an annual purchase order for$160,137 with VCNA Prairie Material Inc., <br /> as the lowest qualified bidder to provide portland cement concrete for Fiscal Year 2018. <br /> PRIOR COUNCIL ACTION: <br /> The City issues material purchase orders annually to provide construction materials for street <br /> maintenance work performed by the Public Works Department. <br /> BACKGROUND: <br /> The City has open purchase orders throughout the year to provide materials for street maintenance <br /> work. Asphalt materials are used for pothole patching and general street repairs. Concrete is used <br /> primarily for street and sidewalk repairs. Aggregate is used to provide backfill material for any <br /> trenching or pavement repair work. Larger aggregate is used for erosion control and to help stabilize <br /> road repairs in areas with poor base material. <br /> Having annual purchase orders in place allows most of the materials to remain with the supplier and <br /> delivered to or picked up by the City as needed. This reduces the need for the City to keep and <br /> maintain extensive storage facilities. <br /> � 1 � <br />