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Item Coversheet 2/1/2018 12:19:23 PM <br /> In <br /> Public Works <br /> DATE: 1/24/2018 <br /> MEMO: 2018-03 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Matthew C.Newell, P.E.,Public Works Director <br /> Deborah M.Perry,Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the Bid of Mack Sales& Service,Inc.,Decatur,IL,for the Purchase of One(1)2019 Mack <br /> Granite Tandem Axle Dump Truck. <br /> SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$132,724 to Mack Sales& <br /> Service, Inc.,Decatur,IL,to furnish one(1)2019 Mack Granite tandem axle dump truck. <br /> BACKGROUND: <br /> The Public Works Department, Water Services Division has requested one(1)new tandem axle dump truck to replace one(1) 17- <br /> year-old tandem axle dump truck which will be sold at a later date. <br /> The unit being auctioned is a 2000 International 4900 tandem axle dump truck with 8,755 hours. This unit was selected to be <br /> replaced due to its age and condition. The normal life expectancy is ten(10)years. <br /> The replacement vehicle is estimated to be delivered in 180 days. <br /> OTHER BIDDERS: Seventeen(17)bid packets were sent out with six(6)bids returned. One(1)of the returned bids was non- <br /> responsive due to the vendor not complying with the specifications. <br /> DISPOSAL OF REPLACED UNIT: The old unit is to be sold at a later date. <br /> LEGAL REVIEW: There are no contracts for Legal to review. <br /> PRIOR COUNCIL ACTION: None. <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Water Services Division <br /> requirements. <br /> STAFF REFERENCE: Matthew Newell,Public Works Director,and Dan Mendenall,Municipal Services Manager. This <br /> memorandum was prepared by Mark DeVivo,Interim Fleet Supervisor.Matthew Newell will be in attendance at the City Council <br /> meeting to answer any questions from the Council on this item. <br /> BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2018 Budget. <br /> COPY: Mack Sales& Service, Inc. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution 2018-03 Resolution Letter <br /> 2018-03 Bid Tab Backup Material <br /> Page 1 of 1 <br />