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3. SUBRECIPIENT understands that a pattern of late, improper, or erroneous <br /> reporting could be grounds for termination of this Agreement at the <br /> CITY's sole discretion. <br /> 4. The CITY reserves the right to make appropriate adjustments for any <br /> funds previously paid out by the CITY but unexpended by the <br /> SUBRECIPIENT. <br /> 5. Reports will be submitted to the Neighborhood Services Division and <br /> shall consist of the following: <br /> L Beneficiary Demographic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents served, beneficiary <br /> race/ethnicity and incomes) for the report period. <br /> ii. Program Accomplishments and Narrative: Indicating progress <br /> against program goals as outlines in Appendix A, and additional <br /> information in narrative format that elucidates program <br /> accomplishments and outlines any unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> consistent with the appropriation for the grant Program as shown <br /> in Appendix A. and the actual revenues and expenditures for the <br /> period covered by the report. <br /> iv. Supporting documentation:All Program expenditures charged to <br /> the CDBG Grant shall be supported with source documentation. <br /> Documentation may include copies of paid invoices, receipts, and <br /> time sheets signed by each employee and supervisor paid with <br /> CDBG funds. Other documentation may be required by the CITY to <br /> document the amount expended in the report period. <br /> XII. ANNUAL AUDIT:The CITY's Neighborhood Services Division requires that all SUBRECIPIENTS <br /> prepare and submit to the CITY an audit of the financial records of the SUBRECIPIENT <br /> pertaining to the receipt and use of CDBG funds as required by the Omni Circular. If the <br /> SUBRECIPIENT receives federal funds from sources other than the CITY's CDBG program, a <br /> combined single audit is permissible, provided said audit clearly identifies the amount of <br /> CITY CDBG funds received, the amount expended and encumbered, and the purposes of the <br /> expenditures. The CITY shall have the right to review and modify the scope of said audit. <br /> Said audit of CDBG funds shall encompass and be limited to the term of this Agreement. <br /> SUBRECIPIENT is responsible for clearly identifying and accounting for funds received and <br /> expended during separate program years;that is, an individual audit must distinguish <br /> expenditures and encumbrances made against funds received under separate Grant <br /> Agreements, particularly if the SUBRECIPIENT and the CITY operate under different fiscal <br /> years. <br /> 8 <br />