R2018-23 Authorizing Intergovernmental Cooperation Agreement with Forsyth, Mt. Zion and Warrensburg for Micro-surfacing Projects

Home Browse Search

Item Coversheet Page 1 of 2 in Public Works DATE: 3/11/2018 MEMO: 2018-12 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing an Intergovernmental Cooperation Agreement with the Village of Forsyth,the Village of Mount Zion,and the Village of Warrensburg for 2018 Micro-Surfacing Project, City Project 2018-24 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution accepting the intergovernmental agreement for the sharing of certain costs related to highway improvement projects involving the use of micro-surfacing between the City of Decatur,the Village of Forsyth,the Village of Mount Zion,and the Village of Warrensburg,Illinois. BACKGROUND: Micro-Surfacing projects are focused on slowing the deterioration of pavements that are experiencing moderate wear. The actions of sun,freezing,traffic and age all combine to deteriorate asphalt pavements. Micro-surfacing is designed to seal and protect the pavement surface and slow deterioration thereby delaying the need for more expensive treatments such as a mill and overlay or total reconstruction. The work involves coating the existing pavement with a thin mix of asphalt emulsion and aggregate which serve to correct minor surface distresses and extend the life of the pavement. When performed at the right time with only moderate wear on the street,micro-surfacing treatments can last from 5 to 7 years. The City has performed three micro-surfacing projects in the past with good results. The Macon County Highway Department has also placed micro-surfacing on several County highways,as have some of the nearby Townships and Villages. The City of Decatur along with Hickory Point Township,the Village of Forsyth,the Village of Mount Zion,the Village of Warrensburg,and Macon County propose a combined project that will use micro-surfacing as a cost-effective way of protecting streets in each jurisdiction. Each agency party to this agreement has selected streets appropriate for micro-surfacing treatment and are combining them into one contract to receive more competitive bids and reduce project costs. In February of 2013,the City entered into an agreement with Macon County,Hickory Point Township,Long Creek Township,and Mount Zion Township to combine micro-surfacing projects.As defined under the original agreement,the City will act as the lead agency for the combined micro-surfacing project and pay the total cost of the work,with the other agencies agreeing to reimburse the City for the work completed on the streets in their jurisdiction.Mount Zion Township and Long Creek Township have opted out of this year's project.The Villages of Forsyth,Mount Zion,and Warrensburg are entering into the agreement only for projects in 2018. The City's portion of the project will include portions of the Greendell Neighborhood and the Devonshire Neighborhood.See attached location map for information. PRIOR COUNCIL ACTION: February 19,2013—Council approved Resolution 82013-16 authorizing an intergovernmental cooperation agreement for the sharing of certain costs related to micro-surfacing improvements between the City of Decatur,Hickory Point Township,Long Creek Township,Mount Zion Township and the County of Macon,Illinois.This agreement is in effect until December 31,2018. POTENTIAL OBJECTIONS: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: The Village of Forsyth,the Village of Mount Zion,and the Village of Warrensburg. https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1458 3/16/2018