R2018-45 Amendment to the Professional Services Agreement with Quetica LLC for Decatur Supply Chain Study CP 2014-06

Home Browse Search

Item Coversheet Page 1 of 2 in Public Works DATE: 4/27/2018 MEMO: 2018-19 TO: Honorable Mayor Pro Tempore Dana Ray and City Council Members FROM: Tim Gleason,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Approving an Amendment to the Professional Services Agreement with Quetica,LLC,for the Decatur Supply Chain Study City Project 2014-06 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor and City Clerk to execute an Amendment to the Professional Services Agreement with Quetica,LLC in the amount of $73,860 for additional work required to complete the Decatur Supply Chain Study. The$73,860 Amendment is in addition to the original agreement amount of$288,530 for the final agreement amount of$362,390 between Quetica,LLC and the City of Decatur for services to prepare a Supply Chain Study. BACKGROUND: In 2017,the City began the development and application of a demand-based supply chain network design and optimization model for supporting future investments in Decatur's regional transportation system;and,to assist in evaluating the current and future economic development opportunities in Decatur. This was to enable Decatur and its regional partners to prioritize the most efficient investments in the area transportation infrastructure. A Request for Proposals(RFP)was prepared by the Public Works Department and issued on March 3,2017. One proposal was received from Quetica,LLC,of Bloomington,MN. Quetica's proposal was reviewed by staff and the City's Transportation Planning consultant,Ann Schneider. Based on their knowledge and deep expertise in freight planning,Quetica was ideally suited to prepare the Freight Supply Chain study for Decatur and Macon County with a focus on the Midwest Inland Port. The Supply Chain Study is being funded through Illinois Department of Transportation planning funds,the Economic Development Corporation,Macon County and the City of Decatur. Amendment This amendment is to update the Travel Demand Model that will be used as part of the Supply Chain Study. The current demand model was completed in 2012. This needs to be updated with more current census and business data. It will also be updated to reflect the impact of the east beltway currently being designed by the County. The updated model will be current with the Supply Chain Study and improve the ability of the study to guide the planning and infrastructure improvements that need to be made in the future. The cost for this amendment is$73,860. Funds have been requested through the Decatur Urban Area Transportation Study (DUATS)to reimburse the City for this cost. PRIOR COUNCIL ACTION: July 17,2017-The City Council approved Resolution 2017-91 authorizing a Professional Services Agreement in the amount of$288,530 between Quetica,LLC and the City of Decatur to prepare a Supply Chain Study. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Ann Schneider,Transportation Planning Consultant STAFF REFERENCE: Matt Newell,Public Works Director.Matt will attend the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1500 5/7/2018