R2018-63 Purchase of Equipment and Services to Replace the Decatur Police Department Criminal Investigations Production Video Storage, Forensic Workstations and Add Necessary Electrical Services

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April 13, 2018 TO: Jim Edwards, IT Director Jim Getz, Chief of Police Dave Dickerson, Deputy Chief Duane Richards, Systems Administrator FROM: PKay Nuernberger, Systems Administrator Video Storage Management Survey— Champaign, Springfield and Decatur Police Departments A survey was conducted with the above-named Police Departments for discovery of how other Police Departments manage their video storage. Below is a summary of my findings. Champaign Police Department—Mark Reckowsky, IT Lead • Due to a huge growth in video files, Champaign added an IT position who spends 50% of their time in Police forensics to manage video storage, and train police staff; and 50% of their time supporting other police devices/desktops • They have only 2 police staff members in forensics who have access to compile videos from all devices. They classify them in either Investigative or Evidentiary for retention purposes. • They utilize Arbitrator to import and manage videos files outside the Arbitrator system, such as Media Solve and Digital Asset Management. • They utilize a NAS box as "cold storage"for od murder cases • They only allow low density (720) for videos. • Total size of video storage utilized is approximately 116TB of data. Springfield Police Department—Michael Gardner, Forensics • They utilize Cloud storage for much of their video storage • They keep only a low resolution (720p HD) to conserve space • Videos from body cameras, security cameras and in-car have retention set • Phone dumps, evidence photos and interview room do not have retention set • Total size of video storage utilized is 93TB Decatur Police Department— Duane Richards • High resolution videos in various systems • Arbitrator videos have retention set • Pole cameras, Interview videos— no retention set. • Cellebrite— no retention set • Total size of storage is 92TB Please see attached excel spreadsheet for details.