R2018-65 Accepting the Bid and Authorizing the Execution of a Contract with A. C. Pavement Striping Company for Microsurfacing CP 2018-24

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Public Works Memorandum NO. 2018-27 DATE: May 23,2018 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason, City Manager Matthew C. Newell,P.E.,Public Works Director SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a contract with A.C. Pavement Striping Company for Microsurfacing, City Project 2018-24 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution authorizing the Mayor to sign and the City Clerk to attest to the contract for the 2018 Intergovernmental Microsurfacing Project, City Project 2018-24,to A.C. Pavement Striping Company, as the lowest responsible bidder in the amount of$1,200,000. The resolution represents an expenditure of$1,134,144.47 as the low bid plus $65,855.53 for project contingencies. PRIOR COUNCIL ACTION: February 19, 2013 — Council approved Resolution R2013-16 establishing an Intergovernmental Cooperation Agreement for the sharing of certain costs related to the micro-surfacing improvement of portions of various public highways in Macon County, Illinois, between the City of Decatur, Hickory Point Township, Long Creek Township, Mount Zion Township and the County of Macon, Illinois. March 19,2018—Council approved Resolution R2018-23 establishing an Intergovernmental Cooperation Agreement for the sharing of certain costs related to the micro-surfacing improvement of portions of various public highways in Macon County, Illinois, between the City of Decatur, the Village of Forsyth, Illinois, the Village of Mount Zion, Illinois, and the Village of Warrensburg, Illinois. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 'I/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on the biannual inspections, historical condition, surface type (i.e. brick, concrete, asphalt, etc.), average daily traffic, and traffic type (i.e. trucks, cars, etc.). This data is then paired with available funding and is used as a basis to aid the Public Works Department in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. Page I 1