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Item Coversheet Page 1 of 1 <br /> in <br /> Information Technology <br /> DATE: 8/6/2018 <br /> MEMO: <br /> TO: Honorable Mayor and City Council Members <br /> FROM: Billy Tyus,Interim City Manager <br /> James Edwards,Director,Information Technology <br /> SUBJECT: Annual Maintenance Agreement for Incode Software <br /> SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution,authorizing the <br /> Interim City Manager to renew the annual software maintenance agreements for the Incode Court Case Management Suite and <br /> Incode Content/Document Management Suite with Tyler Technologies,Inc. <br /> BACKGROUND: <br /> Council has previously approved an agreement with Tyler Technologies,Inc.for the City to use their Incode Court Case <br /> Management Suite software for the Administrative Code Enforcement System. The annual software maintenance fee, <br /> $36,163.87,is based upon the initial contract cost,and it covers both support for the software and application updates. The period <br /> covered is September 1,2018 to August 31,2019. The Incode Suite is used by City Legal,Neighborhood Services and Finance <br /> Departments. <br /> The invoice for this maintenance period includes a 5%increase in the cost from the current year and also includes the cost of the <br /> Incode Content/Document Management Suite maintenance that was billed separately in past years. In 2017,the city requested that <br /> both pieces be billed at the same time and for the same maintenance period. <br /> POTENTIAL OBJECTIONS: None anticipated <br /> STAFF REFERENCE: James Edwards,Director,Information Technology(450-2236) <br /> BUDGET/TIME IMPLICATIONS: These costs are included in the 2018 Annual Budget approved by City Council. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Cover Nlcmo <br /> Invoice IAhibit <br /> https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1624 8/6/2018 <br />