R2018-113 Amending Resolution R2018-39 to Appropriate Additional State Motor Fuel Tax Funds for Maintenance Under the Illinois Highway Code

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Item Coversheet 8/15/2018 1:26:48 PM In Public Works DATE: 8/13/2018 MEMO: 2018-43 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Billy Tyus, Interim City Manager Matthew Newell, P.E.,Public Works Director SUBJECT: Resolution Amending Resolution R2018-39 to Appropriate Additional State Motor Fuel Tax Funds for Maintenance Under the Illinois Highway Code SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution amending Resolution R2018-39, appropriating the additional sum of$20,000 in State Motor Fuel Tax(MFT)funds to purchase asphalt for general street maintenance, and that the Mayor be authorized to sign said resolution, and the City Clerk to attest. The additional $20,000 will be added to the previously approved$620,000 for a total appropriation of$640,000. BACKGROUND: On May 7,2018,the City Council approved the City's annual allocation of State Motor Fuel Tax funds to provide funding for the following street maintenance operations: • Traffic Signal Maintenance • Procurement of portland cement concrete for street maintenance • Procurement of salt for the City's winter operations • Provide limited pavement striping services Additional Allocation for Asphalt As City streets continue to deteriorate,additional funds need to be allocated to assist in normal maintenance. So far this year,the City has expended nearly 3 times its normal budget for patching streets. During the spring,the City filled more potholes than in previous years. Increasing the materials available for asphalt repair work improves the ability of the City to maintain its street system and stretch its limited funds further. SCHEDULE: Street maintenance is a year-round activity performed by the Public Works Department. PRIOR COUNCIL ACTION: May 7,2018-Council approved Resolution R2018-39 authorizing the appropriation of $620,000.00 in State Motor Fuel Tax(MFT)funds for general street maintenance operations which included traffic signal maintenance,providing concrete for street maintenance,the purchase of road salt and pavement striping services for Fiscal Year 2018. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Matt Newell,P.E.,Public Works Director. Matt Newell will be in attendance at the City Council meeting to answer any questions of the council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for the current year's general maintenance street work is allocated in the State Motor Fuel Tax fund.The appropriated additional sum will be$20,000.00,bringing the total State MFT allocation to$640,000.00 for Fiscal Year 2018. Page 1 of 2