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Item Coversheet Page 1 of 2 <br /> Public Works <br /> DATE: 8/13/2018 <br /> MEMO: 2018-44 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Billy Tyus,Interim City Manager <br /> Matt Newell,Public Works Director <br /> Deborah Perry,Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the State of Illinois Bid of Morrow Brothers Ford Inc.,for the Purchase of Three(3)2018 Ford <br /> SUV Explorers. <br /> SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$83,955.00 to Morrow Brothers <br /> Ford Inc.,for three(3) 2018 Ford SUV Explorers. <br /> BACKGROUND: <br /> The City of Decatur Public Works,Engineering Department has requested three(3)new vehicles to replace one(1)2005 <br /> Chevrolet Impala,one(1)2010 Chevrolet Impala,and one(1)2005 Ford Ranger. <br /> The vehicles being replaced are one each: <br /> • 2005 Chevrolet Impala with 117336 miles. This was an old police interceptor before being reassigned to the Engineering <br /> Division. <br /> • 2010 Chevrolet Impala with 108104 miles. This was an old police interceptor before being reassigned to the Engineering <br /> Division. <br /> • 2005 Ford Ranger with 116535 miles.This was an old building inspection vehicle before being reassigned to the Engineering <br /> Division. <br /> These units are being replaced due to their age and/or condition. <br /> The replacement vehicles are estimated to be delivered within seven(7)days after Purchase Order is sent. <br /> DISPOSAL OF REPLACED UNITS: The three vehicles to be replaced will be sold/auctioned at a later date. <br /> OTHER BIDDERS: None,this is off the State of Illinois bid. <br /> PRIOR COUNCIL ACTION: None <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: <br /> Fleet Maintenance wrote the bid specifications based on Engineering Department requirements. <br /> LEGAL REVIEW: There are no contracts for Legal to review. <br /> STAFF REFERENCE: Matt Newell,Public Works Director,Dan Mendenall,Municipal Services Manager.Matt Newell will <br /> attend the City Council meeting to answer any questions of the Council on this item. <br /> BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2018 Budget. Funds are budgeted in the <br /> Sanitary Sewer Fund,the Storm Water Fund,and the Vehicle Replacement Fund. <br /> ATTACHMENTS: <br /> Description Type <br /> Rcsulution Letter <br /> https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1652 8/17/2018 <br />