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Public Works <br /> DATE: 9/10/2018 <br /> MEMO: 2018-47 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Billy Tyus,Interim City Manager <br /> Matt Newell,Public Works Director <br /> Deborah M. Perry,Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the Bid Price of Ray O'Herron Company,Inc. for the Parts and Installation to Upfit Six(6) <br /> 2019 Ford Police Interceptors. <br /> SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$55,010 for Upfitting two(2) <br /> 2019 Ford Police K-9 Interceptors and four(4)2019 Ford Police Interceptors. <br /> BACKGROUND: <br /> The City of Decatur Police Department has Six(6)new 2019 Ford Police Interceptors on order that were approved by previous <br /> council action. Police velucles come from the manufacturer without the standard equipment required by the Police Department <br /> that enables them to be used for police functions. This includes but is not limited to emergency lights,siren,prisoner and K-9 <br /> cage,console for controls and computer docking station. <br /> In order to get these vehicles into service as quickly as possible,the City solicited bids from vendors to provide the required <br /> equipment and install it. The installation work has been performed by the Fleet Maintenance Section in the past,however, <br /> ongoing maintenance responsibilities can delay the installation which slows getting the vehicles into service. It is estimated that <br /> with the City perfomung the work by fitting it into normal duties performed by Fleet Maintenance,the upfitting will take 3-4 <br /> months. Using a vendor for this task will enable the vehicles to be in service within 1 month and will not detract from ongoing <br /> Fleet Maintenance operations. <br /> It is proposed that the City Council approve the purchase and installation of equipment for upfitting six(6)new 2019 Ford Police <br /> Interceptors. The$55,010 cost includes,$42,042 to provide necessary equipment and$12,968 for installation <br /> OTHER BIDDERS: The City received 2 bids for proposed work. Only one bid was deternuned to be responsible and <br /> responsive to the bid documents. <br /> PRIOR COUNCIL ACTION: Council approved the purchase of Six(6)2019 Ford SiJV Police Interceptors in the amount <br /> of$178,310.00 on August 6,2018,Resolurion No. R2018-98. <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Police Department <br /> requirements. <br /> STAFF REFERENCE: Matthew Newell,Public Works Director,Dan Mendenall,Municipal Services Manager. Matt Newell <br /> will be in attendance to answer any questions of the City Council on this item <br /> BUDGET/TIME IMPLICATIONS: <br /> Funding for the e�cpenditure is available in the FY2018 Fleet Maintenance Budget. <br /> LEGAL REVIEW: There are no contracts for Legal to review. <br /> ATTACHMENTS: <br /> Description Type <br /> 2018-47 Resolution Ray O'Herron Company,Inc. Resolution l�;tter <br /> 2018-47 Bid Tab Backu�Material <br />