R2018-127 Resolution Authorizing Local Agency Agreement for Federal Participation with the State of Illinois for the Improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks

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, The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documenta#ion of ail incurred costs,less previaus payrnents,na later than twelve{12}manths from the date of completion of this phase af the improvement ar fram the date of the previous invoice,which ever accurs first. If a final invoice is not received within this time frame,the most recent invoice may be cansidered the final invoice and the obligation of the funds clased. (25) The LPA shall pravide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved#or payment. If the deadline cannot be met,a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met,this process must be repeated until the project is cfosed. Failure to foHaw this process may result in the immediate close-out of the project and lass pf further funding. (26} (Singfe Audit Requirements} That if the LPA expends$75Q,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending iess than$750,OQ0 a year shall be exempt from compliance. A copy of the audit report must be submitted ta the 3TATE(Office of Finance and Administratian,Audit Caordination Section,2300 South Dirksen Parkway, Springfield, Illinais,62764},within 30 days after the completian of the audit, but no ia#er than ane year after ths end of the LPA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for canstructon activities on prajects let and awarded by the STATE(denoted by an"X"in the State Contract field at the top of page 1)are nat included in a LPA's calculation af federal funds expended by the LPA for Single Audit purposes. (27} That the LPA is required to register with the System for Award Management or SAM(formerly Central Contractor Registration (CCR)),which is a web-enabled government-wide applicatian that collects,validates,stores,and disseminates business information abaut the federai gavernmenYs trading partners in support af the con#rac#award and the electronic payment processes. To regis#er or renew, please use the following website: h#tqs://www.sam.qov/portal/public/SAM/#1. The LPA is alsa required ta obtain a Dun&Bradstreet(D&B}D-U-N-S Number. This is a unique nine digit number required fo identify subrecipients of federal funding. A D-U-N-S number can be obtained at the fallowing website: http:ttfedqav.d n b.comlwebform. THE STATE AGREES: (1) To provide such guidance,assistance and supervision and to monitor and perform audits to the e�ent necessary to assure validity of the LPA's certification of compliance with Titles II and III requirements. (2} (State Con#racts) To receive bids for the construction of the propased improvement when the plans have been approved by the STATE (and FHWA, if required)and#o award a contract far construction of the proposed improvement,after receipt of a satisfactory bid. (3) (Day Labar) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved,and to reimburse the�PA for that partion of the eost payable from Federal andlar State funds based an fhe Agreed Unit Prices and Engineer's Payment Estimates in accardance with#he Division of Cost on page one. {4) {Local Contracts} For agreements with Federal andlor State funds in engineering, right-of-way, utility wark andlor construction work: {a) To reirnburse the LPA for the Federal andlor S#ate share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence af payment by the LPA; (b) To pravide independent assurance sampling,to furnish off-site materia!inspection and testing at sources normally visited by STATE inspectors of steal,cement,aggregate,structural steel and ather materiats customariiy tested by the STATE. IT tS MUTUALLY AGREED: (1) Constructian of the project will utilize domestic steel as required by Section 106.Q1 of the current edition of the Standard Specifications for Road and Bridge Canstruction and federaf Buy America provisions. (2) That this Agreement and the covenants contained herein shall became null and void in the event that the FHWA does not approve the proposed improvement for Federa!-aid participatian within one{1}year of the date of execution af this Agreement. (3) This Agreement shall be binding upon the parties,their successors and assigns. (4) For contracts awarded by the LPA,the LPA shall not discriminate an the basis of race, color, national origin or sex in the award and performance of any USDOT—assisted contract or in the administration af its DBE program or the requirements of 49 CFR part 26. The I.PA shali take all necessary and reasanab(e steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT—assisted contracts. The LPA's DBE pragram, as required by 49 CFR part 26 and as approved by USDOT, is incorparated by referencs in this Agreement. Upon natification ta the recipient of its failure to carry out its approved program,the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for Printed 9/27/2q18 Page 4 af 5 BLR 05310(Rev.01l29/1$) E�hibit A