R2019-09 Resolution Accepting the Bid of Beelman Logistics LLC for the purchase of Crushed Stone Aggregate

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PUBLIC WORKS MEMORANDUM NO. 2019-02 DATE: January 11,2019 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Billy Tyus,Interim City Manager Matthew C. Newell,P.E.,Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Annual Material Purchases for the Public Works Department SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve, that the Mayor be authorized to sign, and the City Clerk attest to the following resolutions awarding annual Purchase Orders to purchase construction materials for City maintenance work: 1. Resolution approving an annual purchase order for$65,375 with Dunn Company, as the lowest qualified bidder to provide bituminous pavement materials for Fiscal Year 2019. 2. Resolution approving an annual purchase order for $31,481 with Beelman Logistics, LLC, as the lowest qualified bidder to provide crushed stone aggregate for Fiscal Year 2019. 3. Resolution approving an annual purchase order for$26,575.30 with Coady Supply Co., Inc., as the lowest qualified bidder to provide corrugated steel pipe for Fiscal Year 2019. 4. Resolution approving an annual purchase order for $160,627 with VCNA Prairie LLC, as the lowest qualified bidder to provide portland cement concrete for Fiscal Year 2019. PRIOR COUNCIL ACTION: The City issues material purchase orders annually to provide construction materials for street maintenance work performed by the Public Works Department. BACKGROUND: The City has open purchase orders throughout the year to provide materials for street maintenance work. Bituminous pavement materials are used for pothole patching and general street repairs. Concrete is used primarily for street and sidewalk repairs. Aggregate is used to provide backfill material for any trenching or pavement repair work. Larger aggregate is used for erosion control and to help stabilize road repairs in areas with poor base material. Having annual purchase orders in place allows most of the materials to remain with the supplier and delivered to or picked up by the City as needed. This reduces the need for the City to keep and maintain extensive storage facilities. � 1 �