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PUBLIC WORKS MEMORANDUM <br /> NO. 2019-02 <br /> DATE: January 11,2019 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Billy Tyus,Interim City Manager <br /> Matthew G Newell,P.E.,Public Works Director <br /> Deborah M. Perry,Purchasing Supervisor <br /> SUBJECT: Annual Material Purchases for the Public Works Department <br /> SUMMARY RECOMMENDATION: <br /> It is recommended by staff that the City Council approve, that the Mayor be authorized to sign, and <br /> the City Clerk attest to the following resolutions awarding annual Purchase Orders to purchase <br /> construction materials for City maintenance work: <br /> 1. Resolution approving an annual purchase order for$65,375 with Dunn Company, as the lowest <br /> qualified bidder to provide bituminous pavement materials for Fiscal Year 2019. <br /> 2. Resolution approving an annual purchase order for$31,481 with Beelman Logistics, LLC, as the <br /> lowest qualified bidder to provide crushed stone aggregate for Fiscal Year 2019. <br /> 3. Resolution approving an annual purchase order for $26,575.30 with Coady Supply Co., Inc., as <br /> the lowest qualified bidder to provide corrugated steel pipe for Fiscal Year 2019. <br /> 4. Resolution approving an annual purchase order for$160,627 with VCNA Prairie LLC, as the <br /> lowest qualified bidder to provide portland cement concrete for Fiscal Year 2019. <br /> PRIOR COUNCIL ACTION: <br /> The City issues material purchase orders annually to provide construction materials for street <br /> maintenance work performed by the Public Works Department. <br /> BACKGROUND: <br /> The City has open purchase orders throughout the year to provide materials for street maintenance <br /> work. Bituminous pavement materials are used for pothole patching and general street repairs. <br /> Concrete is used primarily for street and sidewalk repairs. Aggregate is used to provide backfill <br /> material for any trenching or pavement repair work. Larger aggregate is used for erosion control and <br /> to help stabilize road repairs in areas with poor base material. <br /> Having annual purchase orders in place allows most of the materials to remain with the supplier and <br /> delivered to or picked up by the City as needed. This reduces the need for the City to keep and <br /> maintain extensive storage facilities. <br /> � l � <br />