R2019-46 Resolution Authorizing Weed Removal Contract New Beginning Contractors, Inc.

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Eco�mic&Con�rcrunity Develap�nt DATE: 41112019 MEMO: No. 19-19 TO. Honorable Mayor Julie Maore Walfe and City Council FR(}M: Scot Wrighton,City Manager Raymond L.ai,Director,Ecanomic and Community Development Susan Kretsinger,Neighbarhood Inspections Adrninistrator SUBJECT: Resolutians Authorizing Weed Re�val Contracts SUMMA.RY RECOMMENDATION: Siac of the items on the City Councii agenda are for resolutions autharizing weed rernaval contracts. City staff reconur�ends approval of all six resolutions. BACKGROUND: This is the third time within the last five years that the City has solicited bids to hire i�ividual contractors ta mow lots owned by the Macon County Trustee at various lacations throughout the community. The City of Decatur accepted bids for removal of grass and weeds from lots owned by the Macon Caunty Trustee that have failed to cornply with Chapter 4$ Section 8 of the City Code of Decatur. The City is divided into 21 Districts with each District ranging fram 12 to 581ots. Bid Specifications and Scope af Work are: The Contractor shall provide all labor,tools and equip�nt to cut weeds ar�grass frarn Macon County Trustee-owned lots(a lot is defined as having ane Macon Counry tax identification number and specified in the official legal description, no other description is acceptable) in the City of Decatw-. The Contractor will accept the responsibility af cutting wesds arul grass from vacarrt properties with weeds and grass cut to a height of less thart three{3}inches and bushes and trees less than one (1) inch in diameter cut and remnved. The con�ract period shall be from the date of award through December 31,2Q19, The City of Decatur will issue a work order on each job assignrnent describing the work ta be perforn�ed. The work order must be pzcked up within 24 haws after natification and compieted wittsin ten{IO)days after receipt. If,a$er ten{IO}days,the wark order has nat been completed,the work order will be withdrawn and reissued to another mowing cantractor. Failure ta perforrn within ten(l4)days rr�y be considered a default. The Contractor will be paid for each wark arder completed on an individual lot. The Contractor shall not camplete the work if it does not match the descriptian on the work order. The cornpleted work orders shall be returned ta the Neighborhaod Inspections Division. The Contractor will be responsible for placing any large materials and/or debris in a central location or curbside for clean up by the City of Decatur. The Coniractar will riatify the Neighborhood Inspecrions Division, wl�will then initiate the appropriate process for removal. Each of these contracts will be governed by tiie laws of the United States,the State of Illinois and the City of Decatur,Illinois. STAFF REFERENCEt Any questions can be forvvarded to Scot Wrighton at wrighton@decaturil.gov or 217-424-2801, Rayrriond Lai at rlai@decaturil.gov or 217-424-2727 or Susan Kretsinger at skretsinger@decatuxil.gov or 217-424-2783, ATTACHMENTS: Description Type Resolution Resc>lutioi7 I.,ctter Council Bid Surrnnary E3ackup Matcrial