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Information Technology <br /> DATE: 6/3/2019 <br /> MEMO: 2019-02 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council <br /> FROM: James Edwards,Director Inforniation Technology Deparhnent <br /> SUBJECT: Granicus Novus Agenda License Renewal <br /> SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution,authorizing the <br /> City Manager to execute a three-year agreexnent with Granicus for Novus Agenda Management System and video services. <br /> BACKGROUND: <br /> The City has utilized the Novus Agenda Management System and associated video services for the past 4 years. This solution <br /> is used to organize and manage the City Council meering agenda and prepare council videos for distribution to the public. Its <br /> ease of use and competitive pricing makes this solution a great fit for the City of Decatur. The solution is delivered as software <br /> as a service making it much easier for Council Members to interact with the system using common devices like iPads and <br /> requires no local city infrastructure to manage the City Council Agenda. Current agreement expires on June 23,2019. <br /> The Granicus quote received for this license renewal is attached. Entering into a multi-year agreement with Granicus represents <br /> a 4%or$2,610 savings over purchasing annually. Staff recommends acceptance of the three-year licensing proposal from <br /> Granicus totaling$58,431.59. <br /> PRIOR COUNCIL ACTION: None-Annual cost was paid annually and was below the$20,000 threshold. <br /> POTENTIAL OBJECTIONS: None Anticipated <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: James Edwards,TT Director,450-2236 <br /> BUDGET/TIME IMPLICATIONS: <br /> The agreed upon cost of$58,431.59 will be paid in three arn►ual installments as follows: <br /> June 2019—Year one—$18,535.00 <br /> June 2020—Year two—$19,461.75 <br /> June 2021—Year three—$20,434.84 <br /> Year one cost totaling$18,535.00 will be paid from the approved FY2019 IT Department operating budget. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolurion Rcsoluti�m l,citcr <br /> Renewal Quote Backup Mater•ial <br />