2019-137 Ordinance Amending City Code Chapter 19-Foreign Fire Insurance Board

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CITY COI3NCIL 1VIEMOP:ANDUM NQ.201�-07 August 29,2019 TO: Honarable Ma ar Maore Wolfe and Ci Council Y �Y FROMt Scot Wrighton, City Manager Wendy Morthland,Carporation Caunsel SUBJECT: Budget Qn the Agenda for the September 3, 20I9 Cauncil meeting are several items pertaining to the adoption of a budget systern for the City of Decatur. At the City Council study sessian of August 6,2019, Council informally agreed ta mave the Czty from an appropriatian method af opexation to the hudget method af operation. As a result,several actions will need to be acted uppn hy the Cauncil. These items include the following: • Ordinance Adopting Chapter 18,1 which is a new City Code Chapter that will implement the new budget.system. • Mation adopting City Budget Policies • Ordinance Amending City Code Chapters�, 10, 1$, 19 and 21 as these chapters aIi cantained language pertaining to an appropriatian systern (revisions to Chapters 10, 18, 19 and 21 are not substantive,and are included under the Consent Agenda}. The Ordinance Adapting Chapter 18.1 largely mirrors the language set forth in state statute. In some instances, that language was slightly modified to more closely aiign with the budget practices discussed in tl�e study session far Decatur. The Budget Poiicy sets farth the specific practices and pracedures that wiil be fallowed by the City in adopting the annual budget. It also sets forth the specific practices and procedures that will be followed during the fiscal year regarding revenues and expenditures. Any changes to the Budget Policy would be required to be adopted by City Councit. It is anticipated that additianai budget and finance policies wii� be brought to the City Council later this year(including reserve policies). The amendment on the Agenda for Chapter 7 inserts a section authorizing the City Manager to spenc� up to $4Q,000 withoat additional Cauncil approval 6ut only if the money is for items that are specifically set forth in a specific line item in the budget approved by Council that cites the exact project or expenditure. If the money is for an item that is not specificaily set aut in a Iine item detail in the Council-appraved budget,then the$20,QQ0 remains the l'zmit,as it is currently. It is recommended that all of the actions necessary far implementation of the budget method be adapted.