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Economic&Community Development <br /> DATE: 10/21/2019 <br /> MEMO: No. 19-58 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council <br /> FROM: Scot Wrighton,City Manager <br /> Raymond Lai,Economic and Community Development Director <br /> Susan Kretsinger,Neighborhood Inspections Administrator <br /> SUBJECT: <br /> Resolutions Authorizing the Execution of Four(4)Separate Agreements for Demolition of Uacarrt Residential Dwellings—Three <br /> Agreements with Hutchins Excavating for ll49 N. College,230 N. East,936 W. Green, 1137 E. I.eafland, 1612 E. Marietta, <br /> and 1186 E. Walnut(In Bid Group A); 1440 E. Condit; 1030 E Curtis;944 E. Garf eld; 1344 E. Hickory; 1618 E. Hickory;239 <br /> N. Jasper;and 121 S. 19th St. (In Bid Group B);and 1035 N. Church;630 E. Decatur; 1130 N. Edward;816 W. King;811 W. <br /> I.eafland; 1032 W. Tuttle; 1412 E.Walnut; 1636 E.William;and 1713 E. William(In Bid Group C);and One Agreement with <br /> Anderson Backhoe Service,Inc. for 1372 E. Condit and 1067 E.North(In Bid Group B) <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends approval of the four(4)attached resolutions authorizing execurion of agreements for demolition of a combined <br /> total of twenty-four(24)dwellings,including twenty-two(22)dwellings with Hutchins Excavating for$227,832 and two(2) <br /> properties with Anderson Backhoe Service,Inc. for$20,150.A 25th house will also be demolished as a result of this bid <br /> opening,but the contract for this final structure is for less than$20,000 and therefore does not require City Council action. <br /> BACKGROUND: <br /> With staff's continued efforts on a more aggressive pace of demolitions,in support of neighborhood revitalization objectives,a <br /> batch of 25 dwellings were recently put to bid in three groups after clearing legal and emirornnental review. Each group was bid <br /> on an individual property basis and as respective groups with potenrial savings far comparative evaluations. Bid Group A <br /> represents six(6)dwellings that do not require asbestos abatement. Bid Group B represents ten(10)single-story structures that <br /> require asbestos abatement. Bid Group C represents nine(9) 1 '/z-2 story structures that require asbestos abatement. <br /> Under the notion that the low bidder of each of the groups with largest savings be considered for approval,a total of four <br /> contracts representing 24 of the 25 dwellings are being recomrriended to the City Council. There is one structure in Bid Group B <br /> that does not trigger the spending threshold for City Council action(Clancy Coleman far$18,400),thus not reflected in any of <br /> the 4 resolutions and will be processed by staff administratively. One of the recommended contracts is with a minority company. <br /> Bid Groups A and C reflect a group discount savings of$1,470 and$823 respectively. Bid Group B dwellings were awarded on <br /> an individual basis with a cost savings of$14,818 over the group discount. Overall,the total savings resulting from using this <br /> bidding method amounts to$17,111. <br /> Additional demolition authorizations are scheduled for council action in November as city staff has placed many more homes <br /> into the demolition"pipeline." <br /> POTENTIAL OBJECTIONS: No known objections to this resolution. <br /> INPUT FROM OTHER SOURCES: <br /> Debbie Perry,Purchasing Supervisor;Susan Kretsinger,Neighborhood Inspections Administrator. <br /> STAFF REFERENCE: Any additional quesrions may be forwarded to Raymond Lai at 424-2727 or rlai@decaturil.gov or <br /> Susan Kretsinger at 450-2347 or skretsinger@decaturil.gov. <br /> ATTACHMENTS: <br /> T___..'._a:_._ T_"-'_ <br />