R2019-220 Resolution to Authorize Additional Funding for the Purchase of 3915 East Faries Parkway for the Improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks City Project 2009-33 Section 09-00933-01-BR

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PUBLIC WORKS MEMORANDUM NO. 2019-248 DATE: December 18,2019 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Matthew C. Newell,P.E.,Public Works Director SUBJECT: Amended Resolution Authorizing the Purchase of 3915 East Faries Parkway for the Improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks, City Project 2009-33 Section 09-00933-01-BR SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest to the authorization of an additional $874.89 to pay for relocation expenses for the purchase of the property located at 3915 Faries Parkway which was purchased to provide right of way for the improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks. The original Resolution authorized the expenditure of$120,000 in State Motor Fuel Tax funds which included $80,000 for purchase of the property and $40,000 for anticipated relocation reimbursements. The anticipated $40,000 allocated for relocation and moving reimbursements will total $40,874.89 which will exceed the authorized amount by $874.89. These funds will be reimbursed at 100%by a State of Illinois Jobs Now! grant. PRIOR COUNCIL ACTION: See Appendix A for prior Council action on this item. BACKGROUND: On August 19,2019, the City Council authorized the expenditure of$120,000 to purchase the property located at 3915 Faries Parkway to provide right of way for the improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks. The authorized $120,000 expenditure included $80,000 for purchase of the property and$40,000 for anticipated relocation reimbursement. The estimated $40,000 relocation allocation will be exceeded by $874.89. As part of the Federal property procurement process,the City is required to assist in the relocation of the owner and all tenants of the property. As Council was advised,relocation costs are not known at the time of purchase but were estimated. Land acquisition specialists with the City's representative, Crawford,Murphy& Tilly, Inc., review all expense submittals to assure they meet the Federal requirements and then recommends approval for payment by the City as appropriate. POTENTIAL OBJECTION: There are no known objections. � 1 �