R2020-121 Resolution Accepting the Proposals from Burdick Plumbing & Heating Co, Inc. for COVID-19 Remedial Protection Measures

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MEMORANDUM 2020-12 DATE: September 8, 2020 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: Scot Wrighton, City Manger Jon Kindseth,Deputy City Manger SUBJECT: Resolution Accepting the Proposals from Burdick Plumbing&Heating Co. Inc., For Covid-19 Remedial Protection Measures SUMMARY RECOMMENDATION: City Staff recommends City Council accept the proposals from Burdick to essentially replace most of the plumbing fixtures throughout the City facilities across the City. Staff believes this expense to be a necessary Covid-19 mitigation expense eligible for reimbursement under the state grant CURE, which is from the federal CARES Act. BACKGROUND: The proposals for the facilities are attached,but as you can see this work includes a dozen facilities and countless fixtures within each of these facilities. The only facility that we intentionally did not include in this is the fire station 3. That facility is being replaced currently and the building's age causes concern in touching any plumbing in that building. Staff recommends acceptance of these proposals totaling $153,530.00. Staff solicited multiple local plumbing contractors for proposals to completing the work for the Civic Center. Through that process it became clear that Burdick was the plumbing contractor with the capacity to find these hard to get fixtures due to increased demand in today's Covid-19 climate. We believe that Burdick has the ability to secure and install these fixtures within the timeframe of the CURE grant funding. One additional note is that the City has tried to spend as much of the CURE money as possible with local contractors here in the community to maximize the economic benefits with our community. INPUT FROM OTHER SOURCES: Staff used the Civic Center building manager Mike Pritchett to facilitate these proposals and determine what is necessary and reasonable. The Civic Center has already completed this same project within the Civic Center. STAFF REFERENCE: Jon Kindseth can answer any questions related to this project or the CURE grant in general. BUDGET/TIME IMPLICATIONS: Budget Impact: This solution will be reimbursed by the State of Illinois Coronavirus Urgent Remediation Emergency(CURE) grant as a necessary Covid-19 mitigation expense.