R2020-123 Resolution Authorizing the Execution of an Agreement with the Norfolk Southern Railway Company for a Water Main Crossing, City Project 2020-10

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9/4/2020 Item Coversheet in Public Works DATE: 8/27/2020 MEMO: 2020-125 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing the Execution of an Agreement with the Norfolk Southern Railway Company for a Water Main Crossing, City Project 2020-10. SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolutions authorizing the Mayor to execute and the City Clerk to attest the following items: 1.An agreement with the Norfolk Southern Railroad for a water main crossing on Moffet Lane north of U.S.Route 36. 2.Change Order No. 1 for the 2020 Water Main Replacement Project,City Project 2020-10 extending the completion date on the contract with Burdick Plumbing and Heating to July 1,2021 to allow for the completion of the water main crossing on Moffet Lane at Rt. 36 and the NSRR. BACKGROUND: The 2020 Annual Water Main Replacement Project is replacing the water main in the Hillcrest Neighborhood area on the west side of the City as shown on the attached location map. The project includes boring a new water main connection to the dead-end system on Moffet Lane located on the north side of Rt 36 and the Norfolk Southern Railroad. The main connection work is contingent on the approval of a crossing agreement with the Norfolk Southern Railroad. The water main connection will increase water pressure,system reliability and improve water quality in the neighborhood north of the highway. The Agreement with the Norfolk Southern Railway is similar to the language used for other City utility crossings with the railroad and is typical of the language used in other crossing locations served by the NSRR. The utility crossing agreement does not include a yearly fee.The city delayed action on this water line project in order to seek more favorable easement terms from the Norfolk-Southern Railway;but we were not successful.In the interests of efficient contract administration and municipal service delivery,it is recommended that we proceed with the improvements anyway. Contract Time Extension The contractor originally scheduled the water main boring work at the beginning of the project due to the subcontractor's availability. The delay in securing the agreement with the railroad will push back the boring work into 2021 which will require a 6-month time extension to the contract.The request adds no additional cost to the contract. PRIOR COUNCIL ACTION: February 24,2020—Resolution R2020-22 approved a contract with Burdick Plumbing and Heating for the 2020 Annual Water Main Replacement Project of Hillcrest subdivision for$2,699,720.This water main is a small piece of this larger contract. POTENTIAL OBJECTIONS: There are no known objections to this agreement. INPUT FROM OTHER SOURCES: None. https://decatur.novusagenda.cam/AgendaWeb/CoverSheet.aspx?ltemiD=2974 1/2