R2020-132 Resolution Authorizing Change Order to Council Resolution 19-194; Payment to CDS Office Technologies for Police Body Worn Camera Project

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Police Department DATE: 9/11/2020 MEMO: 20-11 TO: The Honorable Mayor Julie Moore Wolfe City Council Members FROM: Scot Wrighton,City Manager James E. Getz Jr.,Chief of Police SUBJECT: The purpose of this memorandum is to request approval by resolution of a change order to Council Resolution 19-194;payment to CDS Office Technologies for the Police BWC project. SUMMARY RECOMMENDATION: It is the recommendation of staff that Council approve a change order to Council Resolution 19-194;payment to CDS Office Technologies for the Police BWC project. BACKGROUND: In 2019,the City Council approved the purchase of body worn cameras,high definition in-car camera systems and associated equipment for the police department. Due to unexpected circumstances,the project involves additional equipment that was not previously quoted and considered by the Council. The additional needs for the project include: 1. Additional remote wireless microphone transmitters that communicate the audio of the officers and citizens back to the in- car camera systems. Each camera unit purchased came with 1 wireless transmitter,but due to police department arrangements,each in-car camera system needs 2 wireless microphone units. 2. Redaction software to process the anticipated number of increased FOIA requests properly and efficiently because of the body worn camera deployment. 3. A computer work station/server capable of properly facilitating the redaction software. 4. Consulting from the vendor(Panasonic)to properly set up and establish the redaction software and work station. These additional needs will increase the amount payable to CDS Office Technologies by$12,061.00. The previously approved resolution was approved for$309,220.00.With this change order,the new total cost payable to CDS amounts to$321,281.00. The increased amount for the redaction software,work station and consulting added$5,954.00 to the total cost. The increased amount for the additional wireless transmitters added$6,107.00 to the total cost. PRIOR COUNCIL ACTION: None for this change order request. Prior Council action approved for the expenses of the BWC project under resolution 19- 194. POTENTIAL OBJECTIONS: No objections are anticipated. INPUT FROM OTHER SOURCES: N/A STAFF REFERENCE: James E. Getz Jr.,Chief of Police,474-2745,jgetz r@decaturil.gov and Bradley D.Allen,Police Lieutenant,424-2740,ballen@decaturil.gov BUDGET/TIME IMPLICATIONS: The costs for this additional expense exceeds the amount previously budgeted for and approved by Council. Funding for the entire project,including this amount in the change order,is being financed by City Finance. COPY N/A