R2020-134 Resolution Authorizing Execution of A Purchase Order With Complete Coach Works for Installation of Protective Bus Barriers Transit Fleet of Vehicles Not To Exceed $113,723.64

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OFFICE OF THE CITY MANAGER September 21, 2020 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Jon Kindseth, Deputy City Manager John Williams, Mass Transit Administrator Michelle Alexander, Grants and Procurement Manager SUBJECT: Resolution Authorizing Execution of a Purchase Order with Complete Coach Works for Installation of Protective Bus Barriers for Transit Vehicles. RECOMMENDATION: Staff recommends acceptance of the bid from Complete Coach Works in the amount of$113,734.64 to purchase and install protective barriers in eighteen(18)of the fixed route buses. BACKGROUND: In response to the effects that the COVID-19 pandemic has had on transit systems nationwide; the Federal Transit Administration through the CARES Act awarded the City of Decatur funding for operational and capital purchases necessary to deal with the consequences of COVID-19. Staff met on several occasions to determine how we can best mitigate the risk of customers, operators and staff acquiring the virus. With the drivers being front line essential workers, it was determined that we make it a priority to protect them as much as possible. Therefore,transit staff prepared an Invitation for Bid (IFB)to purchase protective barriers that would be installed around the Operators to provide additional protection. Transit received three bids with Complete Coach Works submitting the lowest bid. CARES Act funding will be utilized for this project. POTENTIAL OBJECTIONS: Staff is not aware of objections. INPUT FROM OTHER SOURCES: Information and best practices were gathered through research and communication with other local transit systems. STAFF REFERENCE: Should the City Council have any questions,they may contact at Jon Kindseth at 450-2323 or jkindseth@decaturil.gov;John Williams at 424-3552 or jwilliamskdecaturil.gov; Michelle Alexander at 424-3559 or malexanderkdecaturil.gov BUDGET/TIME IMPLICATIONS: Project funded through CARES Act.