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the SUB-RECIPIENT. In addition, The Neighborhood Services Division may <br /> be notified, and the CITY may require a meeting with the Executive Board <br /> of the SUB-RECIPIENT to correct the situation. <br /> 3. SUB-RECIPIENT understands that a pattern of late, improper, or erroneous <br /> reporting could be grounds for termination of this Agreement at the CITY's <br /> sole discretion. <br /> 4. The CITY reserves the right to make appropriate adjustments for any funds <br /> previously paid out by the CITY but unexpended by the SUB-RECIPIENT. <br /> 5. Reports will be submitted to the Neighborhood Services Division and shall <br /> consist of the following: <br /> L Beneficiary Demographic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents:served, beneficiary <br /> race/ethnicity and incomes) for the report period. <br /> ii. Program Accomplishments and Narrative: Indicating progress <br /> against program goals as outlines in Appendix A, and additional <br /> information in narrative format that elucidates program <br /> accomplishments and outlines any unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> consistent with the appropriation for the grant Program as shown <br /> in Appendix A. and the actual revenues and expenditures for the <br /> period covered by the report. <br /> iv. Supporting documentation: All Program expenditures charged to <br /> the CDBG-CV Grant shall be supported with source <br /> documentation. Documentation may include copies of paid <br /> invoices, receipts, and time sheets signed by each employee and <br /> supervisor paid with CDBG/CDBG-CV funds. Other documentation <br /> may be required by the CITY to document the amount expended in <br /> the report period. <br /> XIII. ANNUAL AUDIT: The CITY's Neighborhood Services Division requires that all SUBRECIPIENTS <br /> prepare and submit to the CITY an audit of the financial records of the SUB-RECIPIENT <br /> pertaining to the receipt and use of CDBG-CV funds as required by the Omni Circular. If the <br /> SUB-RECIPIENT receives federal funds from sources other than the CITY's CDBG-CV program, <br /> a combined single audit is permissible, provided said audit clearly identifies the amount of <br /> CITY CDBG-CV funds received, the amount expended and encumbered, and the purposes of <br /> the expenditures. The CITY shall have the right to review and modify the scope of said audit. <br /> Said audit of CDBG-CV funds shall encompass and be limited to the term of this Agreement. <br /> SUB-RECIPIENT is responsible for clearly identifying and accounting for funds received and <br /> expended during separate program years; that is, an individual audit must distinguish <br /> expenditures and encumbrances made against funds received under separate Grant <br /> 8 <br />