R2020-152 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Sky's the Limit Tree Service for Removal of Trees and Brush Along Route 51 and Lincoln Park Drive Embankments (Areas 4 and 5)

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10/14/2020 Item Coversheet tn Public Works DATE: 10/9/2020 MEMO: 2020-148 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matt Newell,P.E.,Public Works Director Deborah M. Perry,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Homer Tree Care,Inc. for the Removal of Trees on Streets and Boulevards. SUMMARY RECOMMENDATION: Staff recommends awarding a contract for tree removal on various City rights of way as follows: 1.Homer Tree Care,Inc.,in the amount of$62,500 to remove trees on street boulevards(Areas 1,2 and 3) 2. Sky's the Limit Tree Service, Inc., in the amount of$39,800 to remove brush and trees along US Route 51 and Lincoln Park Drive embankments(Area 4 and 5) BACKGROUND: Tree Removal The boulevard trees to be removed by Homer Tree Care, Inc. are large dead and dying trees consisting mainly of ash trees which are being attacked by the Emerald Ash Borer and have been identified as potential hazards. The trees and brush along the lake are being removed for shoreline protection. Road US Route 51 and Lincoln Park Drive Tree and Brush Clearing The trees and brush along the West side of US Route 51 and Lincoln Park Drive next to the lake are being removed to open up the view of the Lake. Past Councils have requested that these major transportation routes be cleared of the trees and brush that block the view of the Lake. This has since been an annual project for many years. Much of this area is riprap so ground cover establishment won't be a concern at this time. The removal stops short on the east end to provide a buffer to reduce highway noise affecting area residents. After having earlier discussion with the Conservation District on these (2) current areas before bid the process,Conservative does not think these are acceptable areas for a restoration project. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: Forestry and Lake Maintenance Sections requested the removals and wrote the specifications. STAFF REFERENCE: Matt Newell,Director of Public Works,424-2747.Dan Mendenall,Municipal Services Manager,Randy Callison,City Forester and Property Maintenance Supervisor,875-4820,Joe Nihiser,Lake Maintenance Supervisor,424-2837, Keith Alexander,Water Production Manager,424-2863.Matt will be at the meeting to answer questions the council may have about this purchase. BUDGET/TIME IMPLICATIONS: $62,500—Funds budgeted in the Hazardous Tree Removal line item in the Forestry Operating budget. $39,800—Funds budgeted in Lake Maintenance Contractual Services line item. ATTACHMENTS: Description Type https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=3060 1/2