R2020-175 Resolution Authorizing Acceptance of an Intergovernmental Grant Agreement between the State of Illinois Department of Commerce & Economic Opportunity and the City of Decatur, Illinois to Expand the City of Decatur Fiber Network

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AgreenwatNo 20-203225 if applicable.The reports must be signed by the employee,approved by the appropriate official, and coincide with a pay period.These time records should be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors,such as consultants,must include a description of the services to be performed,the period of performance,the fee and method of payment,an itemization of travel and other casts which are chargeable to the agreement,and the signatures of both the contractor and an appropriate official of Grantee. (iv) If third party in-kind(non-cash)contributions are used for Grant purposes,the valuation of these contributions must be supported with adequate documentation. W internal Control.Effective control and accountability must be maintained for all cash, real and personal property,and other assets.Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes.Grantee must also have systems in place that provide reasonable assurance that the information is accurate,allowable,and compliant with the terms and conditions of this Agreement. 2 CFR 200.303. (d) Budget Control.Records of expenditures must be maintained for each Award by the cost categories of the approved Budget(including indirect costs that are charged to the Award),and actual expenditures are to be compared with Budgeted amounts at least quarterly. (e) Cash ManWment.Requests for advance payment shall be limited to Grantee's immediate cash needs.Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand.2 CFR 200,305. 7.7, Federal Reaujfgments.All Awards,whether funded In whole or in part with either federal or State funds,are subject to federal requirements and regulations,including but not limited to 2 CFR Part 200,44111. Admin.Code 7000.30(b)and the Financial Management Standards in Paragraph 7.5. 7.8. Profits.It is not permitted for any person or entity to earn a Profit from an Award.See,e.g.,2 CFR 200.400ig);see also 30 ILCS 1081"a)(7)• 7.9. ManMmgnt-gf=PrQlrar�income. Grantee is encouraged to earn Income to defray program costs where appropriate,subject to 2 CFR 200.307. ARTICLE Vlll REQUIRED CERTIFICATIONS 8.1. Certifications.Grantee shall be responsible for compliance with the enumerated certifications to the extent that the certifications apply to Grantee. (a) Bribery.Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois,nor made an admission of guilt of such conduct which Is a matter of record(30 ILLS 500/50-5). (b) Bid Rigging.Grantee certifies that it has not been barred from contracting with aunit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961(720 ILLS 5/33E 3 or 720 ILCS 5/33E-4,respectively). (c) Debt to State.Grantee certifies that neither it,nor its affillate(s),Is/are barred from receiving an Award because Grantee or its affillate(s),is/are delinquent in the payment of any debt to the State,unless Grantee,or its affillate(s),has/have entered Into a deferred payment plan to pay off the State of Illinois INTER-GOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2021/2 2 20 Page 11 of 48