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I. The CITY reserves the right to withhold any of the SUBRECIPIENT's, <br /> scheduled payments until such time as the CITY receives the <br /> SUBRECIPIENT's financial progress and performance reports. <br /> 2. Improperly prepared reports will not be accepted. Subsequent Grant <br /> payments may be held pending accurate information together with any <br /> required source documentation. Upon receipt of improperly prepared or <br /> erroneous reports, field audit procedures may be initiated to evaluate the <br /> financial management, control and record keeping procedures utilized by <br /> SUBRECIPIENT. In addition, the Neighborhood Services Division may be <br /> notified and the CITY may require a meeting with the Executive Board of <br /> the SUBRECIPIENT to correct the situation. <br /> 3. SUBRECIPIENT understands that a pattern of late, improper, or erroneous <br /> reporting could be grounds for termination of this Agreement at the CITY's <br /> sole discretion. <br /> 4. The CITY reserves the right to make appropriate adjustments for any funds <br /> previously paid out by the CITY but unexpended by the SUBRECIPIENT. <br /> 5. Reports will be submitted to the Neighborhood Services Division and <br /> shall consist of the following: <br /> L Beneficiary Demographic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents served, beneficiary <br /> race/ethnicity and incomes) for the report period. <br /> ii. Program Accomplishments and Narrative• Indicating progress <br /> against program goals as outlines in Appendix A, and additional <br /> information in narrative format that elucidates program <br /> accomplishments and outlines any unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> consistent with the appropriation for the grant Program as shown <br /> in Appendix A. and the actual revenues and expenditures for the <br /> period covered by the report. <br /> iv. Supporting documentation: All Program expenditures charged to <br /> the CDBG Grant shall be supported with source documentation. <br /> Documentation may include copies of paid invoices, receipts, and <br /> time sheets signed by each employee and supervisor paid with <br /> CDBG/CDBG-CV funds. Other documentation may be required by <br /> the CITY to document the amount expended in the report period. <br /> XII. ANNUAL AUDIT: The CITY's Neighborhood Services Division requires that all SUBRECIPIENTS <br /> prepare and submit to the CITY an audit of the financial records of the SUBRECIPIENT <br /> pertaining to the receipt and use of CDBG-CV funds as required by the Omni Circular. If the <br /> SUBRECIPIENT receives federal funds from sources other than the CITY's CDBG-CV program, <br /> a combined single audit is permissible, provided said audit clearly identifies the amount of <br /> 8 <br />