R2020-187 Resolution Accepting the Bid of Dunn Company for the Purchase of Bituminous Pavement Materials

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12/21/2020 Item Coversheet in Public Works DATE: 12/9/2020 MEMO: 2020-170 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director Deborah M.Perry,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Dunn Company for the Purchase of Bituminous Pavement Materials SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve,that the Mayor be authorized to sign,and the City Clerk attest to the following resolutions awarding annual Purchase Orders to purchase construction materials for City maintenance work: 1. Resolution approving an annual purchase order for$65,425.00 with Dunn Company,as the lowest qualified bidder to provide bituminous pavement materials for Fiscal Year 2021. 2. Resolution approving an annual purchase order for$34,922.50 with Beelman Logistics,LLC,as the lowest qualified bidder to provide crushed stone aggregate for Fiscal Year 2021. 3. Resolution approving an annual purchase order for$30,650.05 with Metal Culverts,Inc.,as the lowest qualified bidder to provide corrugated steel pipe for Fiscal Year 2021. 4. Resolution approving an annual purchase order for$164,012.50 with VCNA Prairie LLC,as the lowest qualified bidder to provide portland cement concrete for Fiscal Year 2021. BACKGROUND: The City has open purchase orders throughout the year to provide materials for street maintenance work. Bituminous pavement materials are used for pothole patching and general street repairs. Concrete is used primarily for street and sidewalk repairs. Aggregate is used to provide backfill material for any trenching or pavement repair work. Larger aggregate is used for erosion control and to help stabilize road repairs in areas with poor base material. Having annual purchase orders in place allows most of the materials to remain with the supplier and delivered to or picked up by the City as needed. This reduces the need for the City to keep and maintain extensive storage facilities. Specifications were prepared by the Engineering Division and bids were obtained by the City's Purchasing Division. Letting results are as follows,bid tabulations as corrected are attached: Asphalt Materials Dunn Company $65,425.00 Crushed Stone Aggregate (CA 6,2"Coarse Aggregate, 6"-8"Rock) Beelman Logistics LLC $34,2922.50 Corrugated Steel Pipe Metal Culverts,Inc. $30,650.05 As Corrected https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?lteml D=3174 1/2