R2021-14 Resolution Authorizing a Professional Engineering Services Agreement with AECOM Technical Services, Inc. to provide design services for the Ellen and Division Inflow and Infiltration Reduction Program – Phase 2, City Project 2018-01

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The Consulting Engineer shall,after written authorization to proceed with the Bidding Phase: 1. Assist in Bidding. Assist the City's Representative in obtaining bids for each separate City contract for construction,materials,equipment and services for the Project. 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's Representative as to the acceptability of subcontractors and other persons and organizations proposed by the City's Contractors,("Contractors"),for those portions of the work as to which such acceptability is required by the bidding documents. 3. Consult Re ag rdin Substitutes. Consult with and advise the City's Representative as to the acceptability of substitute materials and equipment proposed by the Contractors when substitution prior to the award of contracts is allowed by the bidding documents. 4. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders during the bidding period. All responses shall be written and shall be provided to all plan holders as listed on the Pian Holder List. Questions received five(5)business days before the bid opening shall be answered. Questions received between four(4)and two(2)business days before the bid opening may be answered provided that a means exists to communicate the answer in writing to all the bidders. Questions received one(1)business day before or on the day of the bid opening shall not be answered.Answers to questions should be distributed to bidders by email, however if a bidder does not have email service the documents may be transmitted by fax. 5. Tabulate and Evaluate Bids, Recommend Award. Prepare and provide to the City's Representative a bid tabulation which shall consist of a listing of all pay items in the contract documents,a listing of the Consulting Engineer's Opinion of Probable Costs,and a listing of the bids for each of the pay items submitted by each of the bidders. The Consulting Engineer shall tabulate the bids on an electronic spreadsheet form provided by the City's Representative.The Consulting Engineer shall assist the City's Representative in evaluating bids or proposals and in assembling and awarding contracts. The Consulting Engineer shall check the bidder's references and performance on prior projects. Based on the Consulting Engineer's evaluation of the bids and the qualifications of the bidders,the Consulting Engineer shall provide to the City's Representative a written recommendation for award of the contract to one of the bidders or recommend other action as may be appropriate.The final selection of the Construction Contractor is the sole responsibility of the City Council. 6. Completion Time. Complete the bidding phase and prepare and submit the recommendation to the City's Representative for the award of the Contract(s)within the time period set forth in Exhibit C,Project Timeline. SECTION III. CITY'S RESPONSIBILITIES The City shall, A. FURNISH REQUIREMENTS AND LIMITATIONS. Provide all criteria and full information as to the City's requirements for the Project, including design objectives and constraints,space,capacity and performance requirements,flexibility and expandability,economic parameters and any budgetary limitations;and furnish copies of all design and construction standards which the City will require to be included in the Drawings and Specifications. B. FURNISH INFORMATION. Assist the Consulting Engineer by placing at the Consulting Engineer's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. Last Revised:05/21/2018