R2021-36 Resolution Authorizing Amendment #2 to the Local Public Agency Agreement for Federal Participation for Design Services for the Improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad

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3/12/2021 Item Coversheet in Public Works DATE: 3/5/2021 MEMO: 2021-18 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing Amendment#2 to the Local Public Agency Agreement for Federal Participation for Design Services for the Improvement of Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks,City Project 2009-33 Section 09-00933-01-BR. SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest to Amendment#2 to the Local Public Agency Agreement for Federal Participation for design services for the Brush College Road/ Faries Parkway railroad grade separation. Amendment#2 authorizes an additional$575,745,for a total of$1,525,745,in Grade Crossing Protection Funds to reimburse the City for design services. In March 2020,the City Council approved$950,000 in Grade Crossing Protection Funds and$2.4 million in Illinois Competitive Freight Program funds,to reimburse the City for design services. BACKGROUND: On June 5,2018,the City received the announcement of the award of a$25 million grant through the Illinois Competitive Freight Program for the Brush College/Faries Parkway Grade Separation Project. On November 20,2017,the Illinois Commerce Commission informed the City that$12 million in Grade Crossing Protection Funds had been programmed for the construction of the Brush College Grade Separation. On January 21,2020,the ICC approved the release of$2,950,000 of the$12 million to fund engineering design services and utility relocation costs for the project. On October 1,2018,the City Council approved a professional engineering services agreement between the City of Decatur and AECOM Technical Services,Inc.,(AECOM)to perform design services for the Brush College Road/Faries Parkway railroad grade separation project for a fee of$3,349,667. On September 8,2020,the Council approved Supplement#1 to the Design Services Agreement which added$576,078 to increase the approved design fee from$3,349,667 to$3,925,745. Amendment#2 to the Local Agency Agreement authorizes an additional$575,745 in Grade Crossing Protection Funds for a total of$1,525,745 for design services as the City's match for the authorized Freight Grant funding. With the approval of Amendment#2, 100%of the current design costs for the Brush College project are being reimbursed by Federal and State funding. The Project has progressed to a 99%design completion with final comments being received by the Illinois Department of Transportation,the City,the Norfolk& Southern Railroad,and the Illinois Central Railroad. The current construction cost estimate stands at$39.24 million which is about$3.2 million less than was projected in the 60%estimate. The funding gap still stands at about$15.2 million. To make up the funding gap,additional funds are being requested from the following sources: Freight Grant $8 million Grade Crossing Protection Fund $3 million Illinois Jobs Now! Grant $1.5 million Norfolk Southern Railroad $1 million https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=3302 1/2