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required source documentation. Upon receipt of improperly prepared or <br /> erroneous reports,field audit procedures may be initiated to evaluate the <br /> financial management,control and record keeping procedures utilized by <br /> the SUB-RECIPIENT. In addition,The Neighborhood Services Division may <br /> be notified,and the CITY may require a meeting with the Executive Board <br /> of the SUB-RECIPIENT to correct the situation. <br /> 3. SUB-RECIPIENT understands that a pattern of late,improper,or erroneous <br /> reporting could be grounds for termination of this Agreement at the CITY's <br /> sole discretion. <br /> 4. The CITY reserves the right to make appropriate adjustments for any funds <br /> previously paid out by the CITY but unexpended by the SUB-RECIPIENT. <br /> 5. Reports will be submitted to the Neighborhood Services Division and <br /> shall consist of the following: <br /> i. Beneficiary Demographic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents served, beneficiary <br /> race/ethnicity and incomes)for the report period. <br /> ii. Program Accomplishments and Narrative: Indicating progress <br /> against program goals as outlines in Appendix A, and additional <br /> information in narrative format that elucidates program <br /> accomplishments and outlines any unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> consistent with the appropriation for the grant Program as shown <br /> in Appendix A. and the actual revenues and expenditures for the <br /> period covered by the report. <br /> iv. Supporting documentation: All Program expenditures charged to <br /> the CDBG Grant shall be supported with source documentation. <br /> Documentation may include copies of paid invoices, receipts, and <br /> time sheets signed by each employee and supervisor paid with <br /> CDBG funds.Other documentation may be required by the CITY to <br /> document the amount expended in the report period. <br /> XII. ANNUAL AUDIT:The CITY's Neighborhood Services Division requires that all SUBRECIPIENTS <br /> prepare and submit to the CITY an audit of the financial records of the SUB-RECIPIENT <br /> pertaining to the receipt and use of CDBG funds as required by the Omni Circular.If the SUB- <br /> RECIPIENT receives federal funds from sources other than the CITY's CDBG program, a <br /> combined single audit is permissible,provided said audit clearly identifies the amount of CITY <br /> CDBG funds received, the amount expended and encumbered, and the purposes of the <br /> expenditures.The CITY shall have the right to review and modify the scope of said audit.Said <br /> audit of CDBG funds shall encompass and be limited to the term of this Agreement. SUB- <br /> RECIPIENT is responsible for clearly identifying and accounting for funds received and <br /> expended during separate program years; that is, an individual audit must distinguish <br /> 8 <br />