R2021-76 Resolution Authorizing Approval to Renew Annual License and Support Agreement from Tyler Technologies, Inc. for MUNIS Enterprise Financial Software System Suite

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Information Technology DATE: 4/19/2021 MEMO: 2021-5 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: James Edwards, Information Technology Director SUBJECT: Resolution Authorizing the City Manager to renew the annual Support and License Agreement with Tyler Technologies, Inc. for the MUNIS Enterprise Resource Planning(ERP)Financial Software System Suite. SUMMARY RECOMMENDATION: City staff recommends that the City Council approve the attached resolution authorizing the City Manager to renew the annual Support and License Agreement with Tyler Technologies, Inc. MUNIS Division for software license and maintenance services for the period May 1,2021 to April 30,2022. BACKGROUND: This is the annual licensing and support agreement between the City of Decatur and Tyler Technologies, Inc., MUNIS Division, for licensed use of the integrated software system that supports financial accounting,purchasing,payroll,personnel,budget preparation, inventory control,fixed assets,business licensing,general billing,accounts payable and other transactions/functions, including reporting. The attached renewal quote extends the City's software license and maintenance agreement for an additional year. The agreement further grants the City rights to receive application updates,upgrades,and technical and operational support. The Information Technology Department worked with Tyler again this year to reduce our annual license and maintenance costs for MUNIS. This year's renewal quote before discount was $182,329.09. The City was able to secure a discount on this year's license and maintenance invoice netting a savings to the City of$8,387.10 and reducing this year's licensing and support invoice to $173,941.99. 1 recommend we receive this discount as a good faith effort from Tyler to continue working with us to reduce these costs going forward. PRIOR COUNCIL ACTION: The City has maintained an Annual License and Support Agreement with Tyler for the MUNIS ERP system since the system was originally purchased in 2003 and is necessary due to the complexity of the software. POTENTIAL OBJECTIONS: None anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: James Edwards,IT Director, (217)450-2236 BUDGET/TIME IMPLICATIONS: This annual support expense in the amount of$173,941.99 is included in the 2020 Information Technology Department General Fund budget. ATTACHMENTS: Description Type Resolution Resolution Letter Invoice Backup Material Credit Invoice Backup Material