R2021-95 Resolution Accepting the State of Illinois Joint Purchasing Contract Holder Bid Price of Morrow Brothers Ford Inc. for the Purchase of Six (6) 2021 Ford Interceptor Utility Vehicles

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Public Works DATE: 5/12/2021 MEMO: 2021-56 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Matt Newell, Public Works Director Jim Getz, Police Chief Deborah M. Perry, Purchasing Supervisor SUBJECT: Resolution Accepting the State of Illinois Joint Purchasing Contract Holder Bid Price of Morrow Brothers Ford Inc. for the Purchase of Six(6)2021 Ford Interceptor Utility Vehicles. SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$303,270 to Morrow Brothers Ford Inc. for six(6)2021 Ford Interceptor Utility Vehicles. The bid amount includes the cost of the vehicles along with the Police Department equipment required for up fitting. BACKGROUND: The City of Decatur Police Department has requested six(6)new vehicles to replace (6)Ford Interceptor utility vehicles. The vehicles being replaced are: Unit 843 a 2016 Ford Interceptor with 110,446 miles. Unit 845 a 2016 Ford Interceptor with 123,104 miles. Unit 808 a 2017 Ford Interceptor with 102,542 miles. Unit 840 a 2016 Ford Interceptor with 112,578 miles. Unit 801 a 2017 Ford Interceptor with 105,375 miles. Unit 804 a 2017 Ford Interceptor with 105,400 miles. The replacement vehicles are estimated to be delivered in 90 days. At a previous meeting the City Council requested that staff evaluate Police Department vehicle purchases so that CURES reimbursements could potentially be utilized to catch-up on delays in vehicle purchases necessitated by the pandemic. Upon an updated review,the age and mileage of the police cars is affecting over half of the fleet of the squad cars. By itself,this is not necessary a reason to purchase six additional price interceptors. But as we examined likely supply-chain problems that may occur in 2022,it became clear that law enforcement agencies across the country could be experiencing long delays in the delivery of police cars (meaning that we may not be able to obtain six vehicles in 2022). This order could be made next year,but to avoid these potential shortages,we believe it is prudent to accelerate the order. There are cars currently sitting on the lot of Morrow Brothers Ford(holder of the State bid)that can be upfitted and delivered to the City in 6 to 8 weeks. Ordering the cars now will help in case we cannot get cars next year. DISPOSAL OF REPLACED UNITS: The above vehicles are being replaced due to mileage and condition and will be sold/auctioned. OTHER BIDDERS: None. PRIOR COUNCIL ACTION: None. POTENTIAL OBJECTIONS: There are no known objections.