R2021-97 Resolution Authorizing An Agreement with the State of Illinois for Improvements of Eldorado Street (IL 105) at its Intersection with 24th Street by Municipality Under the Illinois Highway Code City Project 2021-07 Section No. 21-00107-00-TL

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5/14/2021 Item Coversheet in Public Works DATE: 5/5/2021 MEMO: 2021-52 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing an Agreement with the State of Illinois for the Improvement of Eldorado Street(IL 105)at its Intersection with 24th Street by Municipality Under the Illinois Highway Code. City project 2021-07 Section No.21-00107-00-TL SUMMARY RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution authorizing an agreement with the State of Illinois for traffic signal improvements at the intersection of Eldorado Street(IL 105)and 24th Street. The Agreement is for$38,750. This Resolution is Exhibit A in the City-State Agreement. BACKGROUND: State funding has been allocated for improvement of Eldorado Street adjacent to Tate&Lyle to help accommodate the heavy volume of grain trucks accessing their facility at various times. To help improve access in the near term,the Illinois Department of Transportation(IDOT),with input from City staff and Tate&Lyle,has recommended the improvement of the traffic signals at the main entrance to Tate&Lyle. The work will include improving the traffic signals and installing a left turn arrow to help trucks enter the facility. This work has been requested by Tate&Lyle and it is expected that they will reimburse the City for the local funds expended on the project. Initially the City and Tate&Lyle discussed a larger project with IDOT whereby Tate&Lyle would provide right-of-way to add a dedicated left-turn lane.But Tate&Lyle's decision to construct additional truck-stacking lanes on their property,and to reduce the number of employee vehicles using this intersection with an extension of remote working policies caused them to reconsider this approach.Instead,the signal will be changed to include a protected left turn arrow--but without a dedicated turn lane. Tate&Lyle, the City and the State will evaluate the situation after completion of the project to determine if further changes are required to this intersection in the future. City-State Agreement The City-State Agreement includes the following items: 1. Clauses 3 and 4 state that the City will pass a resolution appropriating sufficient funds for the project. This estimated cost is identified as$38,750 with a provision to provide the additional funds necessary to cover the actual costs. IDOT policy limits costs relating to traffic signals to not exceed 125%of the estimated costs. The City proposes to use$38,750 in Local Motor Fuel Tax funds to pay for its share of the traffic signal improvement costs with an expected reimbursement from Tate&Lyle. 2. Clauses 5 through 7 relate to utilities in the right-of-way and utility relocation requirements. There are no utility relocations expected on this project. 3. Clause 8 outlines the maintenance responsibilities of the City and the State for the traffic signals. This language is in accordance with the City's current traffic signal maintenance contract with IDOT. The preliminary plans are on file at the Public Works Department. The final plans will be provided and approved by the Public Works Department prior to bidding by the State. PRIOR COUNCIL ACTION: https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=3403 1/2