R2021-129 Resolution Accepting Bodine Electric Change Order #1 related to the Original Bid for Underground Fiber Construction of Fiber Extensions, Resolution # R2021-73, to Provide a City Fiber Extension into the Millikin Heights Neighborhood, 2021

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Information Technology DATE: 7/19/2021 MEMO: 2021-07 TO: Mayor Pro Tempore Lisa Gregory&Decatur City Council Members FROM: James Edwards,Director of Information Technology Department SUBJECT: Resolution Accepting Bodine Communications Change Order#1 related to the Original Bodine Bid for Underground Fiber Construction of Fiber Extensions, Resolution#R2021-73,to Provide a City Fiber Extension into the Millikin Heights Neighborhood,2021 Fiber Project Number ITFI13ER-01. SUMMARY RECOMMENDATION: City Staff recommends that City Council approve the attached Resolution authorizing the attached Quote from Bodine Electric for$50,700 for the purchase and installation of 144 strand fiber optic cable expanding the reach of the City Fiber Optic Network into the Millikin Heights neighborhood. BACKGROUND: City owns,manages and maintains a 144-strand fiber infrastructure,which is a high-speed telecommunications network that provides reliable communication links to and among its own buildings and is capable of providing schools,institutions of higher education, libraries,museums,research institutions, state agencies,other units of local government, and other local entities who provide computer connection services to Decatur residents. The City is continuing to expand its fiber optic communication network throughout Decatur to connect other City buildings as well as offer better high-speed options to other interested third parties. This action will further fulfill the City's vision of extending access to City fiber in other parts of the community. On April 19,2021, City Council approved a bid from Bodine Electric to strategically extend the reach of the City Fiber Network throughout the City and further encourage interest in City Fiber as a resource. One of those links extend the Fiber from the Law Enforcement Center to Monroe and Wood Streets. On July 6,2021, City Council Approved a Fiber Indefeasible Use Agreement(IRU)with Sunna Fiber LLC. This resolution further extends the City Fiber from Monroe and Wood Street to a location on East William Street. This additional extension will be 144 strand fiber staying consistent with the rest of the City's right-of way fiber infrastructure and will become an asset for other use cases in the area. I have included a current fiber map showing both current fiber work as well as work in progress. PRIOR COUNCIL ACTION: On April 19,2021,Resolution#R2021-73,Resolution Accepting Bid from Bodine Communications for Underground Fiber Optic Installation Throughout the City of Decatur. This current action is a change order to this contract. On July 6,2021,Resolution#R2021-123. Resolution Authorizing an Indefeasible Right of Use Agreement and Associated Sales Order with Pontus LLC,A Series LLC for the Individually Protected Sunna Fiber LLC, DBA Sunna Fiber LLC to obtain Dark Fiber from the City of Decatur Fiber Network. POTENTIAL OBJECTIONS: None Anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: James Edwards,IT Director BUDGET/TIME IMPLICATIONS: The City of Decatur was provided 2021 Federal Stimulus American Rescue Plan (ARP)funds of which a portion can be used for Fiber Broadband Infrastructure Expansions. The cost of this project will be paid with ARP funds.