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Information Technology <br /> DATE: 8/9/2021 <br /> MEMO: <br /> TO: Honorable Mayor and City Council Members <br /> FROM: James Edwards,Director,Information Technology <br /> Cheryl Laskowski, Senior Systems Analyst <br /> SUBJECT: Annual Software Maintenance Renewal for the Incode Court Management System <br /> SUMMARY RECOMMENDATION: Staff recommends that the City council approve the attached resolution,authorizing <br /> the City Manager to renew the annual software maintenance for the Imode Court Case Management Suite and Incode <br /> Content/Document Management Suite with Tyler Technologies,Inc. <br /> BACKGROUND: In prior years,Council has approved annual software maintenance renewals with Tyler Technologies,Inc to <br /> use their Incode Court Case Management Suite and associated Content/Document Management Suite for the Administractive <br /> Code Enforcement System(Admin Court). The annual software maintenance fee,$41,864.20,is based upon the initial contract <br /> cost,and it covers application support for both software applications. This invoice is 5%over last year's maintenance costs <br /> which is the expected annual increase per the original contract. The period covered by this renewal is September 1,2021 to <br /> August 31,2022. This software is used by the Legal,Community Develop and Finance Departments. <br /> PRIOR COUNCIL ACTION: None <br /> POTENTIAL OBJECTIONS: Non Anticipated <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: James Edwards,Director,Information Technology(217-450-2236)Cheryl Laskowski, Senior <br /> Systems Analyst(217450-2212) <br /> BUDGET/TIME IMPLICATIONS: This cost is included in the approved 2021 City Budget. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Resolution Letter <br /> Invoice Backup Material <br />