R2021-205 Resolution Authorizing the Expenditure of Funds to Purchase and Expand Data Storage for the Police Department Body Worn Camera Project from Presidio Networked Solutions Group

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10/29/21, 11:14 AM Item Coversheet in Information Technology DATE: II/l/2021 MEMO: 2021-10 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Jim Edwards,Director of Information Technology SUBJECT: Resolution Authorizing the Expenditure of Funds to Purchase and Expand Data Storage for the Police Department Body Worn Camera Project from Presidio Networked Solutions Group. SUMMARY RECOMMENDATION: Staff recommends awarding a purchase order in the amount of$78,400.24 to Presidio Networked Solutions Group for the expansion of video storage for the Body Warn Camera(BWC)project. BACKGROUND: Nearly a year ago the Police Department expanded their use of BWC's to capture additional video for several different types of calls for service. When BWC's were purchased for the Police Department,a tool was provided to us by Panasonic(the manufacturer for the BWC's)to estimate video storage requirements for a five-year period of time. All call for service categories are tracking well within those storage estimates except for Felonies. Video captured for Felonies are often long since the Police Department is required to store uninterrupted video from the start of the call through booking into the Jail. It is not unusual for Felony video's to be hours long and video time has been increasing as tools like Flock assist with closure of more cases in this category. Calls for service in the Felony category must be kept for three years. We now have nearly one year of storage as a gauge for how much video storage space will be required before older cases begin falling off the storage and the level of storage stabilizes. Our current rate of growth is around 1.1 Terra Byte(TB)per week and is expected to be a good average going forward. At that rate,we will need between 121-150 TB to reach stabilization where roughly the new video storage equals the video storage falling off after the three-year period. The City I.T.Department was able to negotiate a deal with Presidio to fill all available slots in our storage enclosures at a 30%discounted rate per TB which will give us roughly 225 TB of additional storage space. Yes,this is over$100,000 of hardware for a discounted price of$78,400.24. PRIOR COUNCIL ACTION: Resolution R2020-117 was approved by City Council on September 8,2020,to expand Police Data Storage into primary and secondary protective layers for all types of data including BWC video storage. POTENTIAL OBJECTIONS: There are no known objections INPUT FROM OTHER SOURCES: Information Technology used the storage rate experienced over the past year to re-estimate storage requirements going forward. STAFF REFERENCE: Jim Edwards,Director of Information Technology BUDGET/TIME IMPLICATIONS: This purchase will be funded by the 2021 American Rescue Plan(ARP). ATTACHMENTS: Description Type Resolution Resolution Letter BWC Data StorageQuote Backup Material https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemID=3621 1/1