R2021-216 Resolution Amending Resolution R2021-187 Concerning Payment Terms for Bodine Electric Change Order #2 attached as Exhibit A

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Information Technology DATE: 11/15/2021 MEMO: 2021-11 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: James Edwards,Director Information Technology Department SUBJECT: Resolution Amending Resolution R2021-187 Concerning Payment terms for Bodine Electric Change Order#2 attached as Exhibit A SUMMARY RECOMMENDATION: City Staff recommends that City Council approve the attached Resolution accepting a change in payment terms for work previously approved by City Council by Resolution#R2021-187,Resolution Accepting Bodine Electric Change Order#2 related to the Original Bid for Underground Fiber Construction of Fiber Extensions. BACKGROUND: On October 4,2021,Resolution#R2021-187,Resolution Accepting Bodine Electric Change Order#2 related to the Original Bid for Underground Fiber Construction of Fiber Extensions was approved by City Council. The plan was for the School District to issue a Purchase Order directly to Bodine Electric for this work.After further investigation by the School District legal team,it was determined that since the School District did not Bid their portion of this project and was utilizing the Bid obtained by the City through a Change Order,the school district could not issue a Purchase Order directly to Bodine for this work. Instead,the School district has issued a Purchase Order to the City of Decatur in the Amount of$680,000 to repay the City for the work being completed by Change Order#2 and then the City of Decatur will issue a Purchase Order directly with Bodine Electric for this work. This resolution amends Resolution#R2021-187 which changes the payment terms for this portion of this project. PRIOR COUNCIL ACTION: On April 19,2021,Resolution#R2021-73,Resolution Accepting Bid from Bodine Communications for Underground Fiber Optic Installation Throughout the City of Decatur. On April 19,2021,Resolution#R2021-74,Resolution Authorizing an Intergovernmental Agreement for the construction and installation of extensions to the City Fiber Optic Network to various School District Properties located on Rights of Way between the City of Decatur and the Decatur Public School District. On October 4,2021,Resolution#2021-187,Resolution Accepting Bodine Electric Change Order#2 related to the Original Bid for Underground Fiber Construction of Fiber Extensions. POTENTIAL OBJECTIONS: None anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: James Edwards,IT Director BUDGET/TIME IMPLICATIONS: There will no impact to the City Budget for this action. Bodine Electric will bill The City of Decatur for this work and in turn the City of Decatur will bill the School District for reimbursement of the same amount. Copy of the School District Purchase Order is attached as Backup Material. ATTACHMENTS: Description Type Resolution Resolution Letter School District Purchase Order To City of Decatur Backup Material