R2021-235 Resolution Authorizing Amendment Number 2 to an Agreement with Clark Dietz Inc. to Provide Professional Engineering Services for Water and Sewer Projects to the City of Decatur City Project 2020-13

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12/16F21,8:37 AM Item Coversheet Im Public Works DATE: 12/10/2021 MEMO: 2021-92 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matt Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing Amendment Number 2 to an Agreement with Clark Dietz Inc.to Provide Professional Engineering Services to the City of Decatur City Project 2020-13 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign,and the City Clerk to attest,to Amendment Number 2 to a professional services agreement between the City of Decatur and Clark Dietz Incorporated to provide professional engineering services to the City,for a fee not to exceed $124,971.80. BACKGROUND: Due to unfilled departures and newly authorized positions,the Engineering Division currently has 2 unfilled engineer positions (one of which is unfunded)and 2 unfilled Engineering Technician I1 positions. The City has been trying without success for the past 2 years to fill a vacant Civil Engineer I position. That recruitment effort is ongoing. We expect to see similar difficulties in recruiting the newly authorized water engineer position. It is hoped that the vacant Technician 11 positions can be filled in first half of 2022 but may run into similar issues as the engineer recruitment. Many communities are struggling to fill vacant or new engineering positions. Given these difficulties,it is preferable to continue to contract out a portion of the services needed by the Engineering Division,to keep infrastructure projects, operations, and other services on track. Most of the work is water,sewer or storm drainage related and is paid from those funds. Professional Services Agreement Amendment No 2 Over the past year,Clark Dietz,Inc(CDI)has provided the additional staff needed to assist the Public Works Engineering Division fulfill its obligations to the City. They have provided an employee that typically spends three days a week at the City offices with additional tasks sent to other CDI staff as needed.Amendment number 2 will provide additional hours for various services. The cost of$124,971.80 is estimated to last through June of 2022. PRIOR COUNCIL ACTION: September 8,2020-City Council authorized the original agreement with Clark Dietz Incorporated for professional services for a not to exceed fee of$187,670. May 3,2021 -City Council authorized the Amendment No I to the agreement with Clark Dietz Incorporated for professional services for a not to exceed fee of$84,752.40. POTENTIAL OBJECTIONS: None. INPUT FROM OTHER SOURCES: Clark Dietz Inc. STAFF REFERENCE: Matt Newell,Public Works Director and Paul Caswell,City Engineer. Matt Newell will attend the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: The proposed Amendment Number 2 to the professional services agreement with Clark Dietz Incorporated is for a fee of$124,971.80. It is proposed that this fee continue to be shared between the Storm Drainage Fund at 50%,the Sanitary Sewer Fund at 40%,and the Water Fund at 10%. hfps://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemI D=3708 1/2