R2021-238 Resolution Authorizing the Payment for Street Lighting Services for the Johns Hill Neighborhood

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12/15/21,3:31 PM Item Coversheet Public Works DATE: 12/15/2021 MEMO: 2021-95 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing the Payment for Street Lighting Services for the Johns Hill Neighborhood SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing a payment to Ameren Illinois for the upgrade to the Johns Hill Neighborhood street lighting. BACKGROUND: The City entered into an agreement with the Howard G.Buffett Foundation in August of 2020 for the revitalization of the Johns Hill Neighborhood. Funding was provided by the Foundation for the improvement of street pavement,curbs,alleys,sidewalks, broadband cable,trees,surveillance cameras and street lighting. The neighborhood is currently lighted by cobra style street fixtures on wood poles with overhead power,the existing street lighting system is owned and maintained by Ameren Illinois. Payment for the lighting is paid by a monthly tariff for each fixture and power is estimated for each type of light. In newer subdivisions within the City,street lighting typically provided consists of a black fiberglass pole with a decorative light fixture with underground power. Ameren only offers one type of decorative lighting. It is more cost efficient for Ameren to own and maintain the street lighting. The Johns Hill Neighborhood will remove approximately 70 cobra style with wood poles and install approximately 90 fiberglass poles with decorative fixtures. Lighting coverage differs between the two styles of lights. All new lighting will be LED. Ameren has calculated the initial cost of$144,700.98 to complete the work. The monthly fixture and power costs will be modified on the City's street lighting bill once the work is complete. SCHEDULE: It is anticipated that work will begin in the Spring of 2022 completed by the Fall 2022 PRIOR COUNCIL ACTION: August 17,2020-City Council authorized an agreement with the Howard G.Buffett Foundation for the Phase 2 Revitalization of the Johns Hill Neighborhood. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: Ameren Illinois STAFF REFERENCE: .Matt Newell,Public Works Director,Paul Caswell,City Engineer.Matt Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: https://decatur.novusagenda.com/AgendaWeb/CoverSheet,aspx?ltemlD=3716 1/2