R2021-234 Resolution Authorizing Payment of the 2022 Central Illinois Regional Dispatch Center Invoice - User Fees for the Decatur Police Department and Decatur Fire Department

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STAFF REPORT To: Mayor Julie Moore Wolfe City Council Members City Manager Scot Wrighton From: Deputy Chief Brad Allen Subject: User fees for the Central Illinois Regional Dispatch Center for the year 2022 BRIEFING ITEM RECOMMENDED ACTION: Approve by resolution the payment of the 2022 user fees for the Decatur Police Department and the Decatur Fire Department to the Central Illinois Regional Dispatch Center. BACKGROUND: On June 5,2017,under Resolution 2017-76,the City Council approved the City of Decatur entering into an Intergovernmental Agreement with the Central Illinois Regional Dispatch Center(CIRDC) to begin providing dispatching services to the City of Decatur Police and Fire Departments on January 1,2018. The CIRDC fee for 2022 increased by slightly over$252,000. This is due to several factors. The percentage of the total calls for service attributed to DPD and DFD increased from previous years. This is due to an increase in DFD related calls as well as a significant decrease in calls for service from other police agencies due to COVID modifications. Additionally,the CIRDC is increasing their cash reserves,not carrying over unspent funds, increasing the allotment for equipment replacement and increased personnel costs. The user fees for the CIRDC are currently based on calls for service for each user agency. The Decatur Police Department and the Decatur Fire Department are the largest police and fire user agencies served by the CIRDC. The current method for calculating the cost for CIRDC services is being changed in the next CIRDC fiscal year budget(2022-2023). Instead of the fee being based on the number of actual calls for service,the CIRDC will be charging each agency a set percentage of the overall CIRDC budget. That percentage will be based on a historical record of calls for service from each agency. This will allow for more stable and predictable fees into the future. In addition, if one agency makes changes in the way they manage calls, that won't have such an impact on the fees to all other agencies. The user fees are billed annually but paid quarterly to the CIRDC. The user fees due in 2022 have been budgeted for and are to go before the Council on December 20, 2021 for approval. The first quarterly payment for 2022 is due on January 15,2022. ATTACHMENTS: Item A—CIRDC 2022 Invoice Item B—CIRDC 2022 Budget Item C—CIRDC 2022 User Fees