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1 Pre-Bid Meeting Minutes Page 5 of 7 <br /> Clarifier Conversion Project November 3, 2021 <br /> subcontracted. Mass e-mail contacts alone are not considered a good <br /> faith effort. Documented follow up requests are required if no <br /> ' response is received. The bidder is to provide all work, all contacts, <br /> the method of contact (email, phone, personal, etc.), and the results of <br /> each contact. Email requests with no reply or other evidence of <br /> direct contact are not considered to be acceptable direct <br /> contacts. Documentation with follow-up to emails is required. <br /> City staff can have no contact with bidders regarding their bid submittal <br /> after bids have been opened, so their only opportunity to demonstrate <br /> a good faith effort, is to provide all supportive evidence with the bid <br /> document. For the benefit of the review that must be conducted by <br /> City staff, it is helpful for the bidders to group their direct contacts <br /> according to the subcontracting opportunity. <br /> c. If a proposal or bid for a public works contract meets or exceeds <br /> twenty percent (20%) of the total dollar amount of the contract, the City <br /> .will award a two percent (2%) bonus of up to a maximum of fifty <br /> thousand dollars ($50,000). Payment of this extra amount or bonus will <br /> be made at the end of the contract and after the City has verified and <br /> documented that MBE expenditures met or exceeded twenty percent <br /> (20%) of total contract value. <br /> 4. Minority Workers Goal: 18% total hours worked should be performed by <br /> minority workers. <br /> ' a. The City tracks this goal through ePrismSoft and prevailing wage <br /> reports when required. <br /> ' b. The City does not have a list of pre-qualified MBE's and suggested <br /> using lists available from ePrism, IDOT and/or the City of Peoria. <br /> 1 III. Schedule (Amanda Withers, Project Manager) <br /> A. Bids are to remain for 45 days after Bids are opened. <br /> B. Anticipated Notice of Award — December 21, 2021 — approval at council <br /> meeting on 12/20 and notice issued the next business day. <br /> C. Anticipated Notice to Proceed — January 4, 2022 <br /> cMT <br />