R2022-13 Resolution Authorizing an Engineering Services Agreement with WHKS and Co. and Appropriating Rebuild Illinois (RBI) Funds for the Grove Road Bridge over Sand Creek Arm of Lake Decatur, SN 058-6010, City Project 2019-34

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Public Works DATE: 1/7/2022 MEMO: 2202-4 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing an Engineering Services Agreement with WHKS and Co. and Appropriating Rebuild Illinois (RBI)Funds for the Grove Road Bridge over Sand Creek Arm of Lake Decatur, SN 058-6010, City Project 2019-34 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest a Resolution approving an engineering services agreement with WHKS and Co.and appropriating$221,181.00 in Rebuild Illinois(RBI)funds to perform Phase I(preliminary)and Phase 11(design)engineering services for the Grove Rd Bridge over the Sand Creek Arm of Lake Decatur. BACKGROUND: Rebuild Illinois Funding On June 28,2019,Governor Pritzker signed the REBUILD ILLINOIS Capital Plan to fund transportation projects and improvements. Funds from this plan have been allocated to local agencies and are administered by the Illinois Department of Transportation(IDOT). The City is to receive 6 tranches of$836,123.22 each over a three year period which began in 2020. In all,the City should receive$5,016,739.32 in Rebuild Illinois Bond Funds to use on bondable transportation related projects in the City. All projects need to be authorized by July 1,2025. During the Capital Plan discussion with the City Council held on November 16,2020,the following projects were recommended to be paid with Rebuild Illinois funds: Project Estimated Cost Project Status Center Street Bridge Replacement $330,000 Complete Country Club—Remove and replace pavement on the north section of Country $1,800,000 Currently under Construction (substantially complete) Club Road and Airport Road. Meadowlark Bridge Replacement $410,000 Awarded to Kinney Contractors Garfield over 22nd St. Bridge $1,200 000 Preliminary design work early Improvement 2022 Grove Road Bridge Replacement $1,400,000 Current Project RBI Fund Running Total $5,140,000 Maximum Funding Available $5,016,739.32 As with State Motor Fuel Tax Funds,the City is required to adopt a resolution specifying the allocation of RBI funds to their intended projects. IDOT must receive an appropriation resolution from the City before they will approve the project.