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3/1/22, 11:36 AM Item Coversheet <br /> Public Works <br /> DATE: 2/25/2022 <br /> MEMO: 2022-14 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Matt Newell,Public Works Director <br /> Jessica Taylor,Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the Sourcewell Bid Price from Altorfer for the Purchase of Two(2)Caterpillar 926M <br /> Wheel Loader's. <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends awarding a contract in the Sourcewell awarded contract amount of$320,000 to Altorfer Cat for two(2)2022 <br /> Caterpillar 926M Wheel Loaders to replace Vehicle#252 and#420. <br /> BACKGROUND: <br /> Vehicle#252 2006 Caterpillar 924G Wheel Loader&Vehicle#420 2006 Caterpillar 924GZ <br /> The Public Works Department Municipal Services Division have requested two(2)new wheel loader's to replace two(2)wheel <br /> loaders due to its age and condition. <br /> The replacement wheel loaders are estimated to be delivered in approximately 90 to 180 days. <br /> It is recommended that these vehicles be purchased using Sourcewell awarded contract pricing. Sourcewell is a public agency that <br /> offers competitively solicited purchasing contracts for products and equipment to member agencies, so those members do not have <br /> to duplicate the solicitation process. The City joined Sourcewell several years ago to compare prices. Looking at various bidding <br /> options,including the Illinois Joint Purchasing Agreement,the Sourcewell quote is the best option for this vehicle. <br /> The replaced wheel loaders will be traded in on the new loaders at what staff believes is a very generous amount due to the <br /> condition of the trade in. <br /> PRIOR COUNCIL ACTION: <br /> None. <br /> OTHER BIDDERS: None. <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: Fleet Maintenance wrote bid specifications based on Municipal Services Streets and <br /> Sewers and Forestry Division requirements. <br /> STAFF REFERENCE: Matt Newell,Public Works Director,Dan Mendenall,Municipal Services Manager.Matt Newell will be <br /> in attendance to answer any questions. <br /> BUDGET/TIME IMPLICATIONS: Funding for the expenditures is available in the FY 2022 Budget. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Accephlag the Sourcewell Bid Price from <br /> Altorfer for the Purchase of Two(2)Caterpillar 926M Resolution Letter <br /> Wheel Loaders <br /> https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemID=3796 1/1 <br />