R2022-40 Resolution Accepting the Bid of Paul Tree Farms LLC to Provide and Plant Trees for the City of Decatur

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3/1/22,3:01 PM Item Coversheet Public Works DATE: 2/28/2022 MEMO: 2022-15 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director Jessica Taylor,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Paul Tree Farms LLC to Provide and Plant Trees for the City of Decatur SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve,the Mayor be authorized to sign,and the City Clerk attest to a resolution awarding a Purchase Order to Paul Tree Farms for$145,725,as the lowest qualified bidder to provide and plant new trees at various locations. BACKGROUND: The City recently received bids to provide and plant trees at various locations in the City as identified below: Replacement Trees Downtown The City Council budgeted$80,000 for planting new trees in Fiscal Year 2022. A portion of those funds were planned to be used to replace dead trees in the downtown area. Twenty-nine trees in the downtown area have been flagged for replacement. 22nd Street Trees In 2021,the Decatur In Bloom organization approached the City requesting assistance in getting bids to provide and plant trees within the State right-of-way on 22nd Street between Garfield Avenue and Pershing Road. The trees are mainly concentrated in front of the old Firestone building and the large island at Pershing/22°d. Thirty trees were requested. It is expected that 100%of these funds will be reimbursed by Decatur In Bloom. John's Hill Neighborhood The City Council entered into an agreement with the Buffet Foundation to provide trees in the John's Hill neighborhood. A portion of the funds were to provide boulevard trees and a portion for private trees. The bid was broken out into areas with possible utility conflicts requiring extra care and areas without utility conflicts.The proposal was to provide and plant 130 trees. Specifications were prepared by the Municipal Services Division and bids were obtained by the City's Purchasing Division. Letting results are as follows,bid tabulations are attached: Downtown Trees Paul Tree Farms $22,165 22nd Street Trees Paul Tree Farms $23,010 John's Hill No Utility Conflicts Paul Tree Farms $40,035 John's Hill Utility Conflicts https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemID=3800 1/2