R2022-50 Resolution Authorizing an Amendment to the Agreement with AECOM Technical Services, Inc., for Preparation of the Decatur Intermodal Transportation Master Plan City Project 2014-06

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3/14/22,4:12 PM Item Coversheet Public Works DATE: 3/11/2022 MEMO: 2022-18 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing an Amendment to the Agreement with AECOM Technical Services,Inc.,for Preparation of the Decatur Intermodal Transportation Master Plan City Project 2014-06 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing an Amendment to the Professional Engineering Services Agreement between the City of Decatur and AECOM Technical Services,Inc.,for the not-to-exceed amount of$243,705.80 to prepare the Decatur Intermodal Transportation Master Plan.The original Agreement was for$430,000. BACKGROUND: On September 29 and October 20,2014,the City entered into agreements with the Illinois Department of Transportation(IDOT) and the Illinois Department of Commerce and Economic Opportunity(DCEO)to prepare a Midwest Inland Port Trans po tion Plan and a Capi al Improvements Plan to Implement the Transportation Plan for the City.The general area to be studied was bordered by 22nd Street to the west,Brush College Road to the east,William Street to the south and 1-72 to the north. The projects consisted of two distinct parts: 1. Midwest Inland Port(MIP)Transportation Plan. The focus of this work is to prepare a transportation plan for the MIP analyzing existing facilities and suggesting improvement opportunities for multi-modal freight hub development in Decatur and the Central Illinois region. 2. Midwest Inland Port(MIP)Transportation Capital Improvements Plan(CIP). The focus of this work is to prepare the CIP for the MIP Transportation Plan. The CIP was to include preliminary concept plans for recommended improvements. Through a Request for Qualification and Proposal process,URS of Decatur,now AECOM,was selected to perform the requested studies. The City Council approved an Engineering Services Agreement on February 2,2015. On June 22,2015,DCEO suspended the project. The project was reinstated on May 15,2020. Over the 5-year project suspension, IDOT funding for their portion of the study was withdrawn and only the DCEO portion remained in place. City staff reached out to AECOM to renegotiate the 2015 agreement with an adjusted scope of services and a reduced price tag in keeping with the DCEO grant. The renegotiated scope of services includes the following tasks: 1. Overall project management 2. Stakeholder Outreach. This task will contact stake holders with a strong presence in the transportation corridor identified in the original project. 3. Determine Transportation Needs. This task will perform traffic counts,traffic crashes and analyze the transportation corridor. 4. Determine Transportation Improvement Recommendations. This task will update the City Travel Demand Model for the area and determine specific recommendation for transportation improvements the City should work toward in the future. 5. Evaluate Emerging Technology. This task will include additional stakeholder outreach to discuss intelligent transportation systems and how these systems can be used to improve transportation in the area. 6. Final Report. This task will summarize identified projects,costs and potential funding options. https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=3830 1/2