R2022-62 Resolution Authorizing Weed Removal Contract - Jim Kaufman Lawn Care

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COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM No. 22-16 April 4, 2022 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: Scot Wrighton, City Manager Cordaryl "Pat"Patrick, Director of Community Development Susan Kretsinger,Neighborhood Inspections Manager SUBJECT: Resolution Authorizing Weed Removal Contract RECOMMENDATION: A resolution authorizing action regarding Weed Removal Contracts. City staff recommends approval. BACKGROUND: The City had solicited bids to hire contractors to mow lots owned by the Macon County Trustee at various locations throughout the community in 2022. This includes the mowing of most City of Decatur owned property and privately-owned property that has come into violation of Chapter 48, Section 8. Staff accepted bids for removal of grass and weeds from lots owned by the Macon County Trustee and the City of Decatur to be maintained at or below 5" (five inches) and for privately owned lots that have failed to comply with Chapter 48 Section 8 of the City Code of Decatur. The City is divided into 12 Districts with each District ranging from 57 to 112 lots. The total number of lots is 987 for 2022, up from 902 for 2021 and 846 in 2020. The cost of mowing the privately-owned violation lots is estimated using the costs from the 2021 mowing season, contractors are paid only for those work orders issued, completed and approved by Neighborhood Inspections Division staff. Bid Specifications and Scope of Work are: The Contractor shall provide all labor, tools and equipment to cut weeds and grass from Macon County Trustee and City of Decatur owned lots (a lot is defined as having one Macon County tax identification number and specified in the official legal description, no other description is acceptable) in the City of Decatur. The Contractor will accept the responsibility of cutting weeds and grass cut to a height of less than three (3) inches and bushes and trees less than one and one-half(1 %2") inch in diameter cut and removed. The contract period shall be from the date of award through December 31, 2023. The City reserves the right to remove or add lots of up to 5%within each district. The Contractor will be responsible for maintaining all Macon County Trustee and City of Decatur owned property within the awarded District beginning April 1 through October 30, 2023. The lots will not be allowed to grow in excess of five inches (5") in height.