R2022-80 Resolution Accepting Bodine Communications Change Order #3 related to the Original Bodine Bid for Underground Fiber Construction of Fiber Extensions, Resolution # R2021-73, to Provide a 2,552 foot City Fiber Extension

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Information Technology DATE: 5/2/2022 MEMO: 2022-03 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: James Edwards,Director Information Technology Department SUBJECT: Resolution Accepting Bodine Communications Change Order#3 related to the Original Bodine Bid for Underground Fiber Construction of Fiber Extensions,Resolution#R2021-73,to Provide a 2552 foot City Fiber Extension down South State Route 51,2021 Fiber Project Number ITFIBER-01 SUMMARY RECOMMENDATION: City Staff recommends that City Council approve the attached Resolution authorizing the attached Quote from Bodine Electric for$111,800 for the purchase and installation of 144 strand fiber optic cable expanding the reach of the City Fiber Optic Network down South Route 51 BACKGROUND: City owns,manages,and maintains a 144-strand fiber infrastructure,which is a high-speed telecommunications network which provides reliable communication links to and among its own buildings and can provide connectivity options for schools, institutions of higher education,libraries,museums,research institutions,state agencies,other units of local government,and other local businesses. The City is continuing to expand its fiber optic communication network throughout Decatur to connect other City buildings as well as offer better high-speed options to other interested third parties. This action will further fulfill the City's vision of extending access to City fiber in other parts of the community. On April 19,2021,City Council approved a bid from Bodine Electric to strategically extend the reach of the City Fiber Network throughout the City and further encourage interest in City Fiber as a resource. This resolution further extends an existing City Fiber end point located on the State of Illinois/City Right of Way directly west of the Central Illinois Regional Dispatch Center. This additional extension will be 144 strand fiber staying consistent with the rest of the City's right-of way fiber infrastructure and will become an asset for other use cases in the area. The Howard G. Buffett foundation will be the first customer to use this extension to connect three buildings currently being built south of Grove Road and east of State Route 51. I have included a fiber map showing the location of this proposed extension. PRIOR COUNCIL ACTION: On April 19,2021,Resolution#R2021-73,Resolution Accepting Bid from Bodine Communications for Underground Fiber Optic Installation Throughout the City of Decatur. POTENTIAL OBJECTIONS: None Anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: James Edwards,IT Director BUDGET/TIME IMPLICATIONS: The City of Decatur was awarded American Rescue Plan(ARP)funds of which a portion can be used for Fiber Broadband Infrastructure Expansions.A portion of these funds were made available in the fiscal year 2022 Information Technology Budget. The cost of this project will be paid with ARP funds. ATTACHMENTS: Description Type Resolution Resolution Letter Quote Backup Material Map Backup Material