R2022-81 Resolution Authorizing the Lighting Upgrade Project for the Decatur Police Department Facilities

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MEMORANDUM DATE: May 2, 2022 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: Scot Wrighton, City Manger Jon Kindseth,Deputy City Manger SUBJECT: Resolution Authorizing the Lighting Upgrade Project for the Decatur Police Department Facilities SUMMARY RECOMMENDATION: Staff recommends City Council approve this Resolution to ratify this project that has already been completed for the Decatur Police Department facilities. p p BACKGROUND: The City of Decatur has a long term lease for the use of the Decatur Police Department facilities. The City has sought to reduce electric consumption as the prices have continued to rise. Ameren provides incentives to upgrade conventional lighting to LEDs. We recently upgraded the Transit facilities with Twin Supplies and were also provided a proposal to do the Police Department main building along with a storage facility used for evidence storage. This work has to be done by an Ameren qualified contractor. Although we do not own the Police building,we pay a significant amount of cost for electrical usage,primarily driven by lighting. We chose to pursue this project due to the short ROI of 6 months, meaning within 6 months the City's cost of the new lighting will have paid for its self through cost reduction in electric expenses. We anticipate staying in this facility for many years and this project is expected to save the City more than a quarter million dollars over the next 10 years, in addition to having better lighting and controls during this time, the payback analysis is attached. This project was originally anticipated to cost,$19,926.00 when we authorized the work on March 7`h- During the installation, it was discovered that there was a discrepancy in the fixtures shown on the blue prints versus what was installed in some of the Police Department areas. Some of the fixtures are dimmable and this remains a necessity for the Police Department. In order to keep this required a change order to replace these fixtures, as opposed to retro fitting with LEDs as was originally anticipated. This change pushed to total expense for both facilities over the $20,000 threshold to $23,034. In order to avoid additional expenses to perform this work at a later date, this work was staff approved to be completed at the same time. Consequently we are bringing this before City Council for ratification of this project. INPUT FROM OTHER SOURCES: City and Civic Center staff. STAFF REFERENCE: City Manager, Scot Wrighton or Deputy City Manager, Jon Kindseth can address any questions related to Resolution or upgrade project.